Administrative Officer at Squamish Nation

Squamish, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

66000.0

Posted On

24 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Data Management, Bookkeeping, Scheduling, Invoicing, Expense Tracking, Contract Tracking, Correspondence Preparation, Electronic Systems Maintenance, Technical Support, Inventory Management, Event Coordination, Health and Safety, Interpersonal Skills, Organizational Skills, Time Management

Industry

Government Relations Services

Description

PERMANENT FULL-TIME POSITION IN SQUAMISH VALLEY CLOSES: Open Until Filled BE PART OF SOMETHING MEANINGFUL! Join the Nexwnínlhewá7nem Ch'áwch’aw People Services Division as the Administrative Officer, supporting the Ayás Mén̓men Early Years & Youth Services and Child & Family Support teams. Rooted in snew̓íyelh (teachings) and wenáxws (respect), this role upholds the mandate of Ayás Mén̓men Child & Family Services to protect and strengthen families, ensuring that Squamish Nation children grow in environments grounded in safety, love, security, healing, and cultural identity. As the Administrative Officer, you will serve as a key point of contact for both teams, ensuring smooth administrative flow, reliable data management, and coordinated support for staff delivering essential community services. Your work will directly contribute to family well‑being, efficient program operations, and meaningful outcomes for children, youth, and families. WHAT YOU’LL DO * Provide general administrative support across the Child & Family Support Division. * Perform daily administrative tasks including filing, documentation, meeting notes, bookkeeping, and scheduling for both teams. * Process invoices, track receipts, input expenses, and support financial reconciliation with the finance department. * Track contracts, support service agreements, and all related deadlines. * Maintain project lists and prioritization systems. * Prepare correspondence and upload documentation to electronic systems including Mustimuhw, Nucleus, and Lillio. * Maintain caseload lists for social workers and early intervention staff; ensure information is current. * Support file clerk functions and assist with delegated system requirements on the Integrated Case Management (ICM) system. * Provide on‑site technical support and liaise with Squamish Nation IT to ensure staff have functioning equipment. * Maintain inventory of electronic and office equipment. * Produce monthly program calendars and announcements for families and community. * Complete resource/material orders, program food/catering requests, and schedule equipment/building maintenance. * Lead coordination of department‑planned community events. * Support workplace health & safety practices and contribute cooperatively to department and Nation goals, including community events. * Perform additional duties as required. WHAT WE’RE LOOKING FOR * Education in Administration or a relevant post‑secondary field; education in Social Work or Child & Family Services is an asset. * Grade 12 plus 8 years as an administrative assistant or office manager may substitute for formal education and experience. * Commitment to job‑related ongoing training and professional development. * 3–4 years directly related administrative experience supporting complex programs, social services, or family‑support‑related work. * Experience supporting social workers or working with children and families is an asset. * Proficiency with MS Office, internet tools, and large‑scale databases; JD Edwards experience an asset. * Experience working in a First Nations community—especially Squamish—is preferred. * Professional, adaptable communication style and strong interpersonal skills. * High emotional intelligence, patience, and integrity. * Strong organizational and time‑management abilities. * Ethical, confidential, and team‑oriented with a positive, approachable attitude. * Valid BC Driver’s License (Class 4, 5, or 7N considered). * Access to a reliable vehicle and appropriate insurance. * Ability to work evenings and weekends, sometimes with limited notice. WHY WORK WITH US * Impactful Work – Be part of a team dedicated to serving the community through Na estétx̱ w sḵwálwen cht (Trust), Na estitkw sḵwálwen cht (Security), Na esḵw’úḵw’ulh sḵwálwen cht (Purpose) and Na eslhílhkw’is sḵwálwen cht (Belonging) * Professional Growth – We invest in our people with training, mentorship, and career development * Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh (guiding through teachings), wenáxws (respect) and inclusivity. As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes. Salary: $47,000 - $66,000 Candidates are typically offered compensation between the beginning to the midpoint of the range. We [https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=231d694d-cd50-4fb7-82a6-dd0773e68b38&ccId=9200976969580_2⟨=en_CA&selectedMenuKey=CareerCenter&jobId=525291]are committed to providing a fair and equitable package that reflects the value an individual brings to the organization. Benefits: We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget.

Responsibilities

The Administrative Officer will provide general administrative support across the Child & Family Support Division, handling daily tasks like filing, documentation, bookkeeping, and scheduling for two teams. This role also involves processing financial documents, tracking contracts, maintaining critical lists, and supporting electronic systems.