About the job

• Part time (.6 FTE) permanent
• Parkville location with mutlitple public transport options available
• $60,780 to $67,194 (pro-rata for part time) + salary packaging + super + 5 weeks annual leave
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The Royal Women’s Hospital is one of Australia’s oldest and most distinguished tertiary hospitals dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women’s health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.

About The Team

The Women’s is a centre of excellence for clinical care, research and education with more than 7,000 births per year. The Obstetric Medicine Department provides the medical services of the Women’s Hospital. Our major area of focus is the medical care of women before, during and after pregnancy.

We work as part of a multi-disciplinary team and liaise with midwives, other medical specialists, allied health practitioners and primary care. We provide care to women from a certain geographical area and to higher risk women outside the local area.

About The Role

The Admin Officer support – Childbirth Education and Pregnancy clinic will be responsible for the provision of customer service and administration services within Childbirth Education and Pregnancy Clinics. Providing friendly and welcoming customer service to women and their families, delivering high quality data entry, word processing and general administration and ensure efficient and effective service operations by performing all the responsibilities related to:

• Booking, scheduling and registration of women for Childbirth education and Pregnancy clinics
• Facilitating real time patient movement through the use of IPM and EPIC, ensuing that accurate information and records are maintained
• Assisting in all aspects of reception duties
• General administration including scanning, photocopying, filing and word processing
• Ordering and restocking supplies as required
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About You

You are highly organised and proactive person that is committed to providing essential administrative support to ensure the smooth and efficient delivery of services to women, families and the multidisciplinary team. You demonstrate strong organisational and communication skills, enabling you to effectively coordinate administrative processes and contribute to the day-to-day operation of service within Childbirth Education and Pregnancy Clinics.

coordinate research activities, collect accurate data, and collaborate with multidisciplinary teams to improve outcomes for women and their families.

You’ll Bring With You

• Demonstrated experience in healthcare administration, with a strong attention to detail.
• Well-developed organisational skills, with the ability to effectively plan, prioritise competing demands and manage time to meet deadlines.
• Demonstrated ability to work within a multidisciplinary team, exercising a high level of professional responsibility, accountability and integrity.
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Our Benefits

At the Women’s you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose, and engage in meaningful work every day. We offer our people a range of rewarding benefits, including:

• Up to $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program
• Public transport options at our doorstep and end of trip facilities for cyclists
• Onsite post office, eateries, retail stores and library services
• Breastfeeding and pumping rooms, and a range of daycare centres nearby
• Mentoring, learning and career development opportunities
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Inclusion and belonging

The Women’s celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters. We are proudly Breastfeeding Association accredited and, as a child safe organisation, have a strong commitment to child safety and wellbeing.

Join us!

If you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory Nationally Coordinated Criminal History Check (NCCHC) and a valid Working with Children Check. Clinical staff are required to be vaccinated against, or demonstrate immunity to, COVID-19, influenza, and a range of other diseases. 

Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, or if you require an accessible copy of the position description, you are most welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.

For more information, please view the Position Description for this role. (For a confidential discussion, please contact Stacey Gilbert on stacey.gilbert@thewomens.org.au.

Application closing date: 1st of October 2026