Administrative Officer at Victoria University Minimal

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

90899.0

Posted On

27 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Meeting Coordination, Stakeholder Management, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Database Management, Customer Service, Event Administration, Written Communication, Verbal Communication, Interpersonal Skills, Problem Solving, Time Management, Records Management, Scheduling

Industry

Higher Education

Description

Victoria University (VU), a leading dual-sector tertiary institution in Melbourne, is seeking a dedicated Administrative Officer About VU: At Victoria University (VU), our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. [https://www.vu.edu.au/about-vu/strategic-plan-2022-2028] One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride. About the Team: Reporting to the Coordinator, Student Resources and Planning, you will join a collaborative and supportive team within the College of Arts, Business, Law, Education and IT at Victoria University. The team works closely with academic and professional staff to deliver high-quality administrative support and an excellent experience for students and stakeholders across the College. Position Details: The Administrative Officer provides high-level organisational and administrative support to senior management and the broader College team. This role is responsible for delivering efficient and professional administrative services across a range of operational activities, including meeting coordination, stakeholder support, scheduling, event administration and maintaining key systems and records. Working in a collaborative and fast-paced environment, the position plays an important role in supporting the smooth day-to-day operations of the College. Key responsibilities include: * Providing high-level administrative and organisational support to the College team * Coordinating meetings, bookings, catering and College events * Managing enquiries from staff, students and external stakeholders * Maintaining databases, records and shared drives * Assisting with scheduling, sessional administration and operational processes * Supporting continuous improvement of administrative systems and procedures * Preparing correspondence, reports and meeting documentation * Ensuring excellent customer service and effective communication across the College Classification: HEP 5 $79,135 - $90,899 plus 17% employer superannuation Employment Type: Full-time Continuing Hours per Week: 36.75 Location: Hybrid- WFH, Footscray Park and City Campuses For a detailed overview of the role’s duties and responsibilities, please refer to the Administrative Officer Position Description [https://webresources.vu.edu.au/hr/employment/pdf/2026/444_17971.pdf] Who We're Looking For: We are seeking a proactive, organised and customer-focused professional who thrives in a busy and collaborative environment. You will be someone who takes initiative, manages competing priorities effectively and builds positive working relationships with a diverse range of stakeholders. You will enjoy working both independently and as part of a team and have a strong commitment to delivering high-quality administrative support and customer service. What You'll Bring to the Role: * Demonstrated experience in providing high-level administrative support in a complex environment * Strong organisational skills with the ability to manage multiple priorities and meet deadlines * Excellent written and verbal communication skills * Well-developed interpersonal skills and the ability to build effective working relationships * A high level of proficiency in Microsoft Office applications, including Word, Excel and PowerPoint * The ability to quickly learn and work with new systems and databases * Strong attention to detail and problem-solving capability * A professional, collaborative and adaptable approach to work * Commitment to delivering exceptional customer service and maintaining confidentiality The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment. How to Apply: For a copy of the Position Description, click HERE. [https://webresources.vu.edu.au/hr/employment/pdf/2026/444_17971.pdf] Applications must be submitted as a single document comprising: * A cover letter * Your curriculum vitae/resume * Your responses addressing all selection criteria located in the position description * Evidence of applicable qualifications, licences and registration Note: Applications which do not address the selection criteria will NOT be considered. Closing Date: 5:00pm Sunday 7th of June 2026. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. For further information relating to the position, please contact: Neha Noruthun, Coordinator, Student Resources and Planning at neha.noruthun@vu.edu.au [neha.noruthun@vu.edu.au] Why Join VU? VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Jobs at VU Webpage [https://www.vu.edu.au/about-vu/strategy-leadership-governance/jobs-at-vu] Our Commitment to Protecting Country: Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share. Our Commitment to Progressive Inclusivity: VU is an equal opportunity employer and proudly committed to progressive inclusivity. We welcome and celebrate diversity in all its forms including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio-economic backgrounds. We strive to reflect the communities we serve and foster an inclusive, respectful, and supportive environment where everyone feels they belong. We are proud to be a WGEA Employer of Choice for Gender Equality. [https://www.vu.edu.au/about-vu/our-uni/equality-inclusion-belonging/gender-equity/wgea-statement] Our Commitment to Inclusive Recruitment: VU is committed to providing a positive and barrier-free recruitment experience. If you require adjustments at any stage of the recruitment process, including accessible formats of documents, please contact us at inclusivecareers@vu.edu.au [inclusivecareers@vu.edu.au] or call (03) 9919 5999.

Responsibilities

Provide high-level organizational and administrative support to senior management and the College team. Responsibilities include coordinating meetings, managing stakeholder enquiries, and maintaining key systems and records to ensure smooth day-to-day operations.