Administrative Officer at Victoria University Minimal

Sunshine, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

14 Sep, 26

Salary

90899.0

Posted On

16 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Record Keeping, Compliance Management, Customer Service, Problem Solving, Student Lifecycle Management, Organizational Skills, Attention To Detail, Teamwork, Independent Work

Industry

Higher Education

Description

About VU: At VU, we aim to be one of the leading impact universities in the world. VU is an impact‑driven university committed to equity, excellence and opportunity. Based in Melbourne’s west and connected globally, we put students first through the VU Block Model®, dual‑sector pathways and strong industry partnerships. We are a values‑led, inclusive workplace where diverse talent is supported to make a real difference. About the Team: The Administration and Governance team provides end-to-end administrative, compliance, and operational support across VU TAFE, ensuring that all activities align with regulatory requirements, funding contracts, and university policy. About the Role: The Administrative officer position is a busy role which provides administrative support across the student lifecycle within vocational education. Reporting to the Administrative Coordinator, the Administrative Officer works closely with teaching area Managers to provide a customer focused service to current and future students and other stakeholders Position Key Duties: * Provide high level organisational and administrative support to the program area to ensure all administrative matters related to the student lifecycle are managed effectively for a positive student experience. * Establishment and maintenance of effective record keeping practices to ensure evidence is retained for audit purposes and as per VE Record Keeping Procedures * Responsible for keeping up to date and staying informed of relevant legislative, quality and compliance changes affecting TAFE * Timely processing and following up of admissions, withdrawals, results, completions, RPL & credit transfer, unit additions as well as other student related processes. * Responsible for assisting in coordination of student surveys within the program area Position Details * Classification: HEP5 * Salary: $79,135 per annum (pro rata) - $90,899 per annum (pro rata) * Employment Type: Fixed term until Dec 2026 * Hours per Week: 29.4 (0.8 FTE) * Location: Sunshine For a detailed overview of the role’s duties and responsibilities, please refer to the Administration Officer Position Description [https://webresources.vu.edu.au/hr/employment/pdf/2026/476_18076.pdf] About You: * Experience in providing high level organisational and administrative support in a similar role with excellent attention to detail. * Ability to deliver quality client / customer service to all stakeholders. * Have strong problem-solving skills together with the ability to adapt to changing work practices and procedures and contribute to continuous improvement. * Ability to work cooperatively and effectively as part of a team, together with the capability to work independently and meet the position objectives. Please note: The University is a Child Safe organisation. You will be required to hold a current Employee - Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment.  Who to Contact? For further information relating to the position, please contact: Name: Rosemary Irato Position Title: Senior Manager Administration And Governance (VET) Email: Rosemary.Irato@vu.edu.au How to Apply To submit your application please click on the Apply button. Applications must be submitted as a single document comprising: * A cover letter * Your curriculum vitae/resume * Your responses addressing all selection criteria located in the position description * Evidence of applicable qualifications, licences and registration Applications will close 30 June 2026 at 5pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. Why Join VU: VU provides competitive salaries, excellent superannuation, and a variety of benefits. University fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage [https://www.vu.edu.au/about-vu/strategy-leadership-governance/jobs-at-vu] Our Commitment: Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all—embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio‑economic backgrounds. As a WGEA Employer of Choice for Gender Equality [https://www.vu.edu.au/about-vu/our-uni/equality-inclusion-belonging/gender-equity/wgea-statement], we strive to create a place where everyone feels they belong, and we ensure a positive, barrier‑free recruitment experience by providing adjustments and accessible formats upon request at  inclusivecareers@vu.edu.au [inclusivecareers@vu.edu.au] or (03) 9919 5999.

Responsibilities

Provide high-level administrative and operational support across the student lifecycle within vocational education. Ensure compliance with regulatory requirements, funding contracts, and university policy while maintaining effective record-keeping practices.