ABOUT US:

Homes By Adam is a fast-growing renovation and landscaping company based in the Niagara region. We pride ourselves on delivering high-quality work, honest communication, and a reliable experience for our clients. We are now hiring a part-time Administrative & Operations Assistant to help support our behind-the-scenes operations as we continue to grow.
This is a unique opportunity to join a small business in a flexible, evolving role where your contributions make a visible impact. We’re looking for someone detail-oriented, proactive, and tech-savvy—someone who’s ready to own the day-to-day admin while helping us stay organized and efficient.

QUALIFICATIONS:

Required

• Strong attention to detail and time management
• Comfortable working independently and remotely
• Experience with administrative tasks in a small business or service-based setting
• Proficient with cloud-based tools (Google Drive, Gmail, online calendars, etc.)

Preferred (but not required)

• Experience with QuickBooks Online
• Familiarity with Jobber or other scheduling/CRM tools
• Social media management experience (Facebook, Instagram)
• Background in construction, trades, or service businesses

Scheduling & Operations

• Coordinate job schedules, appointments, and team calendars using Jobber or similar tools
• Input project notes, instructions, and photos
• Assist with assigning tasks to crew members and adjusting workflows

Client Communication

• Respond to client emails and phone inquiries in a timely, professional manner
• Send appointment reminders and job updates
• Manage templates and follow-ups for quotes, invoices, and referrals

Bookkeeping & Admin

• Enter receipts, expenses, and invoices in QuickBooks Online
• Reconcile payments and client deposits with the correct accounts
• Assist with basic payroll prep and month-end summaries

Marketing & Content Support

• Draft and schedule simple social media posts (templates provided)
• Organize before-and-after project photos
• Maintain brand voice in all public communications

General Admin

• Organize digital files, update internal SOPs, and support day-to-day business admin
• Track change orders, deposits, and final invoices
• Prepare and send out customer thank-yous and referral rewards
• Monitor and triage email inbox, flagging urgent items