Administrative Operations Specialist II at Rice University

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Aug, 26

Salary

69900.0

Posted On

23 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Problem Solving, Interpersonal Communication, Financial Operations, Budgeting, Reconciliation, Virtual Collaboration Tools, Oracle, Administrative Support, Project Management, Attention To Detail, Discretion, Analytical Thinking, Process Improvement, AI-enabled Tools

Industry

Higher Education

Description

Special Instructions to Applicants: All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues. About Rice: Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. These values guide our decisions and behaviors and shape Rice’s culture. They are reflected in the way we treat each other and in the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community, and Excellence. Position Summary: The Interdisciplinary Research Support Office (IRSO) provides comprehensive post-award and administrative services for multi-departmental and multi-institutional research initiatives, as well as for centers and institutes across Rice University. As a central unit supporting a broad portfolio of interdisciplinary activities, IRSO offers staff exposure to a wide range of research programs, operational needs, and stakeholder groups across the university’s research enterprise. The Administrative Operations Specialist II will provide administrative, financial, and operational support to faculty, research centers, institutes, and campus administrators. The position functions within IRSO’s collaborative and highly dynamic work environment, which emphasizes process improvement, operational excellence, and effective service delivery to diverse research partners. IRSO operates under a flexible, team-based organizational model that promotes cross-training, shared problem-solving, and the adoption of innovative practices, tools, and technologies. Staff routinely work across projects and functional areas, fostering a cohesive environment that supports professional development, encourages initiative, and enables individuals to expand their capabilities in alignment with evolving research needs. Ideal Candidate Statement: The ideal candidate is a highly organized, adaptable professional who excels in fast-paced environments and demonstrates strong attention to detail, initiative, and reliability. The role requires someone capable of managing financial and administrative responsibilities with accuracy while navigating shifting priorities and operational demands. The position values individuals who exhibit curiosity, adaptability, and an interest in leveraging emerging technologies and AI-enabled tools to enhance workflows and improve operational efficiency. Candidates should be motivated to expand their skills and assume increasing levels of responsibility within a dynamic research administration setting. This role is well suited for someone seeking to build strong experience in financial operations, organizational support, and research administration while contributing to a collaborative, team-oriented environment that supports professional growth and continuous learning. Workplace Requirements: This position is offered as a hybrid role designed to support both flexibility and effective in-person collaboration. Per Rice policy 440 [https://policy.rice.edu/440], work arrangements may be subject to change. Hiring Range: $56,000 - $69,900 *Exempt (salaried) positions under FLSA [https://knowledgecafe.rice.edu/fair-labor-standards-act-flsa] are not eligible for overtime. Minimum Requirements: * Bachelor’s Degree * 2+ years of administrative experience Skills: * Exceptional organizational and time management skills — Able to independently manage multiple time-sensitive projects, shifting priorities, and competing deadlines with consistency and accuracy * Strong sense of responsibility and initiative — Demonstrates ownership of work and proactive follow-through, with close attention to detail and accuracy * Sound judgment and problem-solving — Exercises effective decision-making and analytical thinking in a fast-paced environment * Excellent interpersonal and communication skills — Communicates clearly in verbal and written formats and collaborates effectively with diverse stakeholders * Ability to work independently and collaboratively — Maintains professionalism, diplomacy, and discretion, including when handling confidential or sensitive information * Demonstrated reliability and conscientiousness — Consistently produces high-quality work and upholds commitments * Proficiency in virtual collaboration tools — Works effectively in virtual meeting and teamwork environments, including platforms such as Zoom and Microsoft Teams Preferences: * Interest or experience in financial operations — Includes budgeting, reconciliation, or related administrative financial activities * Enthusiasm for learning and adopting new tools — Comfortable experimenting with evolving technologies and workplace practices * Self-motivated and resourceful — Able to troubleshoot issues and develop solutions proactively * Collaborative team contributor — Enjoys sharing knowledge and supporting group process improvement efforts * Experience with enterprise business systems — Familiarity with Oracle-based platforms or similar systems * Comfort with emerging technologies — Willing to explore tools, including AI-enabled solutions, to enhance efficiency and workflows Essential Functions: * Leads the planning and operations for a department, function, or program that may have significant business, regulatory, and technical challenges requiring subject matter expertise * Manages unit budgets, human resources, and facilities functions * Acts as the primary provider of purchasing support to the department and supports initiatives as required * Prepares and submits expenditure reports for faculty and support staff as required * Evaluates programs, policies, and procedures * Identifies issues and develops alternative solutions, which may include changes to programs, policies, and procedures * Reviews and analyzes trends to advise and develop recommendations to achieve or modify the goals of the department, program, or function * Develops and implements outreach strategies that may include relationship development, communications, and compliance * Organizes, manages, and completes special projects * Provides calendar support as required, including (upon request) the planning and implementation of associated outreach activities that may include communications, events, training, conferences, and fundraising * Performs all other duties as assigned Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits [https://knowledgecafe.rice.edu/benefits] Rice Mission and Values: Mission and Values | Rice University [https://www.rice.edu/mission-values] Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada@rice.edu for support. If you have any additional questions, please email us at jobs@rice.edu [jobs@rice.edu] . Thank you for your interest in employment with Rice University.

Responsibilities

Provide administrative, financial, and operational support to faculty and research centers within the Interdisciplinary Research Support Office. Lead planning for departmental functions, manage budgets, and handle purchasing and expenditure reporting.