Administrative & Operations Support at E V Bishoff Company

Columbus, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jul, 26

Salary

54000.0

Posted On

10 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Operations support, Scheduling, Communication, Organization, Detail oriented, Customer service, Multi-tasking, Microsoft Office, Excel, SmartSheets, Appfolio, Dropbox, Documentation tracking, Invoice processing

Industry

Real Estate

Description

Description The Administrative & Operations Support position, know in our organization as Expeditor, is responsible for the smooth and efficient operation of the construction and maintenance scheduling and office functions for a downtown commercial real estate company that manages multi-city properties. This is a fast-paced position that keeps the work orders, supply deliveries and construction projects work moving. The ideal candidate can work independently with little supervision and must be organized, detail oriented and possess above average communication skills. Position is full-time in our corporate downtown office Monday-Friday 8:30am-5pm. Requirements The Administrative & Operations Support’s responsibilities are as follows: Regularly communicate with the Property Managers and building superintendents to coordinate workflow, schedules, and status updates Act as a primary point of contact for Tenants and sub-contractors Maintain all job folders within designated file structures Responsible for contacting subcontractors for documentation follow-up and tracking all project documentation on a tracking spreadsheet Run weekly reports and communicate with project team coordinates supplies needed for job site Order office supplies Answer multi-line phone Stamp outgoing mail Distribute mail Serves as backup for Columbus/Cincinnati Expeditor via email and phone Assist Accounting with the Coding, approving, and submitting invoices for payment Other staff projects as assigned which could include lead generation follow up calls as well as other duties. This role interacts with internal team members, subcontractors, clients, and vendors. The Administrative & Operations Support's Skills and Abilities should include: Ability to utilize software programs and assist the Operations Manager, Building Superintendents, and contractors with administrative tasks such as document creation Organizational skills in order to juggle multiple projects with accuracy and timeliness Strong interpersonal skills, friendly and outgoing with an emphasis on customer service Adept at multi-tasking while remaining calm and poised under pressure Collaborate with the team and also independently to accomplish the tasks assigned The Administrative & Operations Support’s Education and Experience must consist of at least the following: High School Diploma or equivalent At least one year of related experience in a customer/client serving role, preferably in commercial maintenance or with a subcontractor Proficient in the use of technology and Microsoft Office; Excel, SmartSheets, Appfolio and Dropbox is a plus If you are a self-starter individual who is willing to learn new skills and conquer new challenges while working with a dynamic team of seasoned professionals, this job is for you. Salary $26 an hour full time. ~$54,000 a year

Responsibilities

The role involves coordinating construction and maintenance workflows, managing office functions, and serving as a primary point of contact for tenants and subcontractors. Responsibilities also include maintaining project documentation, processing invoices, and assisting the operations team with administrative tasks.