Arendt & Medernach is the leading independent business law firm in Luxembourg with over 800 professionals. The firm’s international team of more than 450 legal experts represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Frankfurt, Hong Kong, London, New York, and Paris.
Our service to clients is differentiated by the end-to-end specialist advice we offer, covering all legal, regulatory, taxation, and advisory aspects of doing business in Luxembourg.
Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity, and real estate to corporate and tax matters.
Given the ongoing development of our firm, we are currently recruiting:
Job Description:
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INTERESTED?

If you are interested in this job opportunity, we are looking forward to receiving your application.
All applications will be treated confidentially.
Please be aware that the selected candidate will be required to provide a criminal record (or certificate of good conduct)

• Scheduling meetings, setting up conference calls across multiple times zones, organising internal and external meetings, venue organisation and preparation of required documents; Taking meeting notes if applicable;
• Assisting with and coordinating all administrative tasks related to client portfolios. Maintaining and monitoring the entire life cycle of client files from opening to closing in scope of the value chain;
• Managing both, internal and external communication (e-mails /phone calls) related to the client portfolios. Daily record keeping with electronic and hard copies; filing of documents in accordance with the applicable conventions;
• Ensuring that the allocated portfolios are in compliance with the firm’s rules and standards, liaise on a regular basis with the KYC, risk team for example;
• Updating our CRM database precisely on a regular basis;
• Monitoring in particular the financial aspects of the client files from opening to closing of the matter;
• Ensuring that the files parameters and data in the billing system are correct, up-to-date and in line with the customers instructions and billing specificities; taking action to ensure that deadlines are met while monitoring budget constraints on a regular basis;Filing of documents in compliance with the applicable conventions in the dedicated software, inter alia filing with public authorities