Administrative & Procurement Assistant (f/m/d) at Arcadis

Madrid, Community of Madrid, Spain -

Full Time

Start Date

Immediate

Expiry Date

22 Jan, 26

Salary

0.0

Posted On

24 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Proactive, Detail-Oriented, Communication Skills, Problem-Solving, Team Worker, Microsoft Office, Spanish, English, Administrative Support, Procurement Processes, Document Control, Client Platforms, Compliance Documentation, Legal Documentation, Project Documentation, Attention to Detail

Industry

Professional Services

Description

Job Title: Administrative & Procurement Assistant Locations: Madrid, Spain Job Category: Consulting Job Schedule: Full Time Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is seeking an Administrative & Procurement Assistant (f/m/d) to join our Resilience team in Madrid. This is an excellent opportunity for a proactive and detail-oriented individual to support a range of administrative and procurement-related activities. The successful candidate will play a key role in ensuring the smooth operation of project delivery and internal compliance processes. Role accountabilities: The new team member will assist with a range of administrative and procurement-related tasks, including but not limited to: Supporting procurement processes, including: Preparing and submitting purchase requests. Managing and tracking purchase orders to ensure timely delivery. Ensuring all subcontractor compliance documentation is current and complete, such as: Collecting and verifying necessary certifications and legal documents. Tracking expiration dates and following up on renewals. Managing client platforms, including: Uploading and maintaining project documentation on client portals. Ensuring accurate and up-to-date records are available for review. Liaising with relevant administrative bodies, for example: Uploading required documents to the Electronic Register or similar platforms. Providing general administrative support to the Resilience team as needed. Qualifications & Experience: Local presence at least 2 days per week at the office as the rest of the Resilience Team. Proficiency in both Spanish and English (spoken and written). Good understanding of the typical administrative and legal documentation required to access industrial sites in Spain. Commitment with internal protocols and team needs. User skills in Microsoft Office (Word, Excel, Outlook) and similar tools. Team worker, proactive, problem-solving and communication skills, and attention to detail. Previous experience in administrative, procurement, or document control roles is desirable. Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people.

Responsibilities

The Administrative & Procurement Assistant will support a range of administrative and procurement-related activities, ensuring smooth project delivery and compliance processes. Key tasks include managing purchase orders, verifying subcontractor documentation, and providing general administrative support to the Resilience team.