Administrative Professional 1 - 20021604 at Ohio Department of Administrative Services

Mansfield, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jul, 26

Salary

0.0

Posted On

14 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Data entry, Clerical tasks, Document management, Record keeping, Telephone etiquette, Scheduling, Proofreading, Inventory control, Computer literacy, Attention to detail, Time management, Organization, Planning, Communication

Industry

Government Administration

Description

What You’ll Do: Types, proofreads, and edits typed documents Copies, scans, distributes, posts and/or files correspondences, reports, and memos Prepares various documents (e.g., composes, types, obtains signatures) Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor) Produces typed copy of staff correspondence, schedules, logs kites and types responses Researches, retrieves, and enters data into DOTS Portal system or other applicable programs Directs telephone inquiries from the public to the appropriate staff member Inputs data entry into ORAS, as needed Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures. Interacts with other departments Provides information and compilation of data Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1’s, video in-reach, virtual hearings and virtual funeral visits) Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries) Reviews visiting applications for completion of content and enters data into DOTS Portal System. Coordinates and ensures processing of routine tasks Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports Creates new files Purges records in accordance with applicable retention schedules Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned. Serves on committees and attends meetings, seminars, conferences, and in- service training as required Ensures work area is secure, clean, and orderly Provides other related clerical support as required Performs other duties as assigned. 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology. -Or equivalent of Minimum Class Qualifications For Employment noted above Job Skills: Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management

Responsibilities

The administrative professional will perform routine clerical duties including document preparation, data entry into portal systems, and managing correspondence. They are also responsible for scheduling appointments, maintaining files, and ensuring the security and order of the work area.