Administrative Professional 1 - 20021861 at Ohio Department of Administrative Services

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Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

0.0

Posted On

13 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Computer Literacy, Clerical, Data Entry, Attention to Detail, Organizing, Planning, Time Management

Industry

Government Administration

Description

What You’ll Do: • Processes discipline packets • Types, copies, logs and serves employee Pre-Disciplinary Conference Notices • Manages hearing schedule • Distributes Pre-disciplinary packets • Completes confidential documents/materials • Maintains database for grievances filed by unions and exempt employees • Responsible for preparing correspondence and reports from rough draft /dictation • Composes and types correspondence • Screens incoming calls and responds to inquiries • Assigns grievance numbers • Maintains grievance files • Handles grievance communication between management and unions and employees • Tracks union leave • Compiles data related to collective bargaining and negotiations • Assists employee equal opportunity (EEO) staff with hearings and reports • Compiles information for position statements for EEO complaints • Assist Correctional Warden Assistant 2 and acts as back-up to Wardens Administrative Professional 4 • Opens, logs and distributes mail, answers phones, greets visitors, files, and maintains inventory of supplies/orders as needed • Prepares records retention and disposal schedules and monitors record transfers • Collects, correlates/mails monthly reports • Substitutes as Warden’s secretary • Assist committees (e.g., local control, publication screening, etc.) • Coordinates daily workflow of assigned area(s) • Revises content of manuals and notebooks, maintains security and confidentiality of assigned work area(s) including safe and sanitary conditions • Performs other duties as required 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology. -Or equivalent of Minimum Class Qualifications For Employment noted above Job Skills: Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management

Responsibilities

The Administrative Professional 1 is responsible for processing discipline packets, managing grievance files, and handling communication between management and unions. Additional duties include preparing correspondence and reports, maintaining databases, and assisting with hearings and reports.