Administrative Professional 1 at Ohio Department of Administrative Services

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Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

0.0

Posted On

26 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Secretarial Assistance, Database Management, Scheduling, Liaison, Event Coordination, Record Maintenance, Invoice Tracking, Visual Media Editing, Supply Ordering, Technical Terminology, Customer Service, Communication, Problem Solving, Time Management, Team Collaboration

Industry

Government Administration

Description

Ohio Department of Public Safety - Ohio State Highway Patrol Report In Location - 2829 W Dublin-Granville Rd, Columbus 43235 Within the Ohio State Highway Patrol (OSHP) Office of Field Operations, provide general secretarial assistance to Aviation & Special Response Team (SRT) Commanders &/or other section officers by performing routine administrative tasks: Independently provide explanation, orally &/or in writing, of Division &/or section duties & responsibilities; Research & respond to inquiries &/or complaints from general public, government officials, administrators &/or other staff; Maintain computerized reports & databases; Update training records for SRT units; Schedule court cases & de-conflict cases that overlap with other details; Schedule & dispatch missions & arrange for supplemental resources when needed; Serve as liaison between OSHP & the Ohio Department of Transportation (ODOT) on administrative duties related to the facility & operations; Serve as liaison between OSHP & other federal, state, & local law enforcement agencies; Schedule & coordinate agency-based or out-of-state contracted training; Act as first point-of-contact for entrance into the Ohio State University (OSU) Hangar, which includes, vetting, reception, & processing requests for information to get individuals to the right department within the hangar; Coordinate & facilitate OSHP events at the OSU Hangar; Maintain & update section-issued motor vehicle fleet files, to include biennial inspections, service invoicing & fuel &/or car wash receipts; Coordinate maintenance schedules for equipment, to include shipping & receiving equipment; Maintain office/hangar supply orders, to include sourcing, placing orders, & receiving & distribution; Coordinate & assist with supply orders related to personnel uniforms (i.e., division &/or section-specific issued clothing & accessories, etc.; Edit visual media, including video &/or photos, for internal & external distribution; Receive, enter & track fleet related invoices &/or purchase requests for SRT; Maintain records retention practices, & knowledge of policies & procedures for retention; Assist with maintaining contracts specific to the section; Submit facility service requests &/or requests for maintenance of office equipment; Perform other related duties as assigned. 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology. -Or equivalent of Minimum Class Qualifications For Employment noted above Job Skills - Administrative Support/Services

Responsibilities

Provide general secretarial assistance to Aviation & Special Response Team Commanders and other section officers. Perform routine administrative tasks including scheduling, maintaining records, and serving as a liaison with various agencies.