Administrative Professional 2 at Ohio Department of Administrative Services

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Full Time

Start Date

Immediate

Expiry Date

23 Mar, 26

Salary

0.0

Posted On

23 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Scheduling, Research, Technical Assistance, Communication, Document Management, Public Relations, Customer Service, Event Coordination, Office Management, Problem Solving, Team Support, Filing Systems, Meeting Organization, Data Analysis, Client Interaction

Industry

Government Administration

Description

Assists office administrator in routine administrative duties: · Schedules appointments and maintains administrator’s calendar and communications; · Maintains office coverage calendar; · Makes recommendations regarding program activities specifically linking connections between programs; · Researches and analyzes materials, information and programs; · Provides technical assistance to providers and parents; · Assists in maintaining updated office procedural handbooks related to established program policy; · Provides communication to office staff (e.g., written, oral); · Supports administrator at meetings and conferences. Manages business functions of administrator’s office: · Prepares requisitions and personal service contracts; · Arranges conferences, meetings, and travel for office leadership; · Coordinates and/or organizes workshops, meetings and webinars (e.g., reserves meeting rooms, conducts research, prepares presentations, organizes meeting/workshop materials); · Retrieves and returns documents from off-site storage; · Creates, proofreads, and edits documents, develops and/or maintains filing system (e.g., paper, electronic); · Liaison with IT service desk for office; · Liaison with facilities management for office. Performs public relations duties: · Provides basic information about the Office Nonpublic Educational Options to clients (e.g., administrators, principals, providers, and parents) by telephone and/or email; · Researches customer inquiries using the web-based scholarship application and the database for Ohio Revised Code and Ohio Administrative Code; · Responds to customer complaints; · Responds to and fulfills records requests; · Submits Security memos and greets clients and visitors. Performs other assigned duties as requested. 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field. -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college. -Or 6 mos. exp. as Administrative Professional 1, 16871. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Administrative Support/Services

Responsibilities

The Administrative Professional 2 assists the office administrator with routine administrative duties, manages business functions, and performs public relations duties. Responsibilities include scheduling appointments, maintaining office coverage, providing technical assistance, and organizing meetings and workshops.