Administrative Professional 3 / Fleet and Asset Operations Associate (PN 20 at Ohio Department of Administrative Services

Columbus, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

0.0

Posted On

06 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory Management, Data Entry, Fleet Operations, Asset Audits, Risk Management, Accident Reporting, Financial Reporting, Documentation, Compliance, Organizational Skills, Attention to Detail, Communication, Problem Solving, Customer Service, Time Management, Team Support

Industry

Government Administration

Description

The Division of Fiscal Administration is responsible for capital and operating budgets, Medicaid rate development and rate setting, and several other functions vital to DODD operations. The Fleet and Asset Operations Associate helps keep the agency’s vehicles, equipment, and assets running smoothly. In this role, you’ll support fleet operations, maintain accurate inventory records, assist drivers and travelers, and ensure compliance with state and agency policies. This position is ideal for someone who is detail-oriented, organized, and enjoys working with data and processes that support daily operations. What will you do? As the Administrative Professional 3, you will: Inventory Support Maintain accurate and up-to-date asset records in OAKS Support twice-yearly asset surveys and track completion Monitor timely entry of purchased, transferred, and retired assets Grant or deny retirement of state property in accordance with policy Travel to agency facilities to assist with asset audits Observe and evaluate inventory control procedures and recommend improvements Driver & Fleet Support Assist with fleet risk management and accident reporting Ensure accident documentation is submitted to DAS Risk Management Review ineligible driver reports and verify driver eligibility Support vehicle servicing for assigned fleet vehicles Monitor fleet mailboxes to ensure shared vehicles are ready for use Assist new drivers with DAS Motor Pool system enrollment Maintain and reconcile internal fleet databases (e.g., Geotab data) Review and process personal vehicle travel requests Assist travelers with mileage reporting and reimbursement in OAKS Capital & Developmental Center Improvements Maintain working knowledge of capital asset accounting and surplus policies Assist with capital invoice processing and project tracking Support fixed asset recording for developmental center improvement projects Assist with monthly and quarterly asset reconciliations Financial & Reporting Support Assign vehicle locations and department codes for billing Process auction vehicle payments Maintain fleet and asset documentation for audits Distribute and collect Voyager and payment cards Review reporting data to identify trends and support vehicle assignment decisions At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan. Dental, Vision and Basic Life Insurance Dental, vision and basic life insurance premiums are free after one year of continuous service. Time Away from Work and Work/Life Balance Paid time off, including vacation, personal, and sick leave 11 paid holidays per year Childbirth/Adoption leave Ohio Public Employees Retirement System OPERS is the retirement system for State of Ohio employees. The employee contributes 10%25 of their salary towards their retirement. The employer contributes an amount equal to 14%25 of the employee’s salary. Visit the OPERS website for more information. Deferred Compensation The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information. Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. To request a reasonable accommodation due to a disability, please contact the ADA Coordinator, Terry Penn, at 614-962-0783 or by email at EEO-DiversityAffairs@dodd.ohio.gov 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field. -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field. -Or 12 mos. exp. as Administrative Professional 2, 16872. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Administrative Support/Services

Responsibilities

The Administrative Professional 3 will maintain accurate asset records, support fleet operations, and assist with inventory control procedures. This role also involves ensuring compliance with state and agency policies while assisting drivers and travelers.