Administrative Professional 3 at Ohio Department of Administrative Services

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Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

0.0

Posted On

01 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Fiscal Management, Budget Preparation, Record Keeping, Problem Solving, Communication, Scheduling, Data Organization, Payroll Processing, Vendor Relations, Meeting Coordination, Confidentiality, Report Preparation, Inventory Management, Mail Handling, Customer Service

Industry

Government Administration

Description

Ohio Department of Public Safety - Ohio State Highway Patrol Report In Location - 1970 W Broad Street, Columbus 43223 Under the general supervision of the Captain of Finance & Logistics, perform non-routine administrative tasks (i.e., independently formulate decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, to prepare correspondence &/or reports or to carry out other assignments): Research complex or confidential problems involving personal or financial procedures; Contact vendors & other state agencies to discuss, define & resolve problems associated with fiscal matters (i.e., processing invoices); Monitor spending & maintain fiscal records related to the vest stipend program for uniformed officers including issuance, tracking, follow-up & completion of the vest receipt; Monitor the Ohio State Highway Patrol's (OSHP) payment card program for card holders in the field &/or General Headquarters (GHQ); Maintain proper Office of Budget & Management (OBM) paperwork; Organize accounting information & statistical data for efficient storage & retrieval; Assist in writing budget justification through the development of agency budget & writing backup data & verbiage for budget requests; Provide administrative support to supervisors & other Fiscal staff by communicating decisions & directives to appropriate staff, preparing & summarize fiscal reports & coordinating acquisition &/or maintenance of general office equipment; Prepare reports & correspondences (i.e., morning, monthly &/or annual reports); Schedule & prepare materials for meetings (i.e., meeting minutes, agenda, etc.); Maintain staff calendars & coordinate schedules; Maintain confidential personnel files; Monitor fiscal filing & follow-up system; Prepare & assist supervisor with bi-weekly payroll audit; Follow-up on section policy & procedure & read & sign assignments; Handle sensitive telephone calls & direct to appropriate party as needed; Formulate payroll tracking documents & make payroll system entries related to Division special security deployments; Receive, open, log & distribute incoming mail; Answer & screen calls; Greet & direct visitors; Monitor GHQ general office supply inventory & order supplies as needed; Maintain files; Research & retrieve information for management as requested; Perform other duties as assigned. 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field. -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field. -Or 12 mos. exp. as Administrative Professional 2, 16872. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Administrative Support/Services

Responsibilities

The Administrative Professional 3 will perform non-routine administrative tasks under the supervision of the Captain of Finance & Logistics. Responsibilities include monitoring fiscal records, preparing reports, and providing administrative support to supervisors and fiscal staff.