Administrative Professional 4 at Ohio Department of Administrative Services

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Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

0.0

Posted On

26 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Scheduling, Communication, Report Preparation, Event Coordination, Calendar Management, Problem Solving, Grammar Review, Mail Distribution, Travel Coordination, Budget Drafting, Procurement Assistance, Meeting Coordination, Fleet Management, Customer Service, Decision Making

Industry

Government Administration

Description

Ohio Department of Public Safety - Ohio School Safety Center Report In Location - 1970 W Broad Street, Columbus 43223 Under direction of the Executive Director of the Ohio School Safety Center (OSSC), perform non-routine administrative tasks & independently formulate decisions & or judgements involving non-legal interpretation of division policies & procedures as they would apply to given situation to resolve problems, prepare correspondence &/or reports or to carry out other assignments: Coordinate meetings to discuss implementation of new legislation; Coordinate, schedule, & maintain calendars for Executive Director & general OSSC events; Serve as primary contact for scheduling OSSC spaces; Review draft communications & provide feedback on grammar, spelling & formatting; Answer general inquiries on the OSSC main phone line & respond to inquiries received in the general school safety inboxes; Coordinate interviews & assist with tours of the OSSC; Draft & submit required reports; Attend OSSC staff meetings & draft meeting notes &/or timelines for new projects; Manage large OSSC vehicle fleet (e.g., pool car & assigned vehicles) maintenance & voyager programs; Communicate decisions, directives &/or assignments to appropriate staff; Provide administrative support & assist with the coordination of large events & conferences; Distribute incoming mail & prepare small &/or large mailers for various school safety marketing efforts; Assist OSSC team members with submission & completion of travel & expense reports; Book OSSC travel including accommodations & transportation related to trainings & events; Prepare & submit requisitions for purchasing, contracts, & agreements; Assist with equipment needs &/or software requests; Maintain OSSC's purchasing card & ensure all agency, state & federal laws are followed for purchases; Assist with drafting budgets & justifications for spending; Perform other related duties as assigned (e.g., assist with procurement requests & contracts, submit facility requests, order office supplies & business cards, & submit requests for maintenance on office equipment). 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field. -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field. -Or 12 mos. exp. as Administrative Professional 2,16872. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Administrative Support/Services

Responsibilities

The Administrative Professional 4 will perform non-routine administrative tasks and independently make decisions regarding division policies and procedures. Responsibilities include coordinating meetings, managing calendars, and providing administrative support for events and reports.