Administrative Professional at The Whiting-Turner Contracting Company

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Sep, 26

Salary

0.0

Posted On

20 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Leadership, Organizational Skills, Problem Solving, Written and Oral Communication, Time Management, Microsoft Teams, Office 365, Bluebeam, CMiC, Invoice Coding, Data Entry, Vendor Management, Confidentiality, Clerical Tasks, Inventory Management

Industry

Construction

Description

OFFICE ADMINISTRATIVE ASSISTANT In this role, candidates would be seen as the first point of contact for the company and supports the office personnel as both a resource and leader. Demonstrate skills in management practices, administrative processes, and procedures, including strong leadership, organizational, prioritizing, and problem-solving skills while making it a priority to work harmoniously with individuals while maintaining a commitment of professionalism. The administrative assistant’s core duties, required knowledge, abilities, and skills include the following: * Maintain a high level of confidentiality and commitment of professionalism. * Communicate clearly and concisely in both written and oral form. * Work independently and organize complex clerical tasks. * Ability to be flexible and adaptable in a variety of situations. * Meet strict timelines and perform multiple tasks. * Cost consciousness * Proficiency in the use of office technology & software (Microsoft Teams, CMiC, Office 365, Microsoft Office, Bluebeam, etc.) * Welcome visitors by greeting them, in person or on the phone. * Keep field office & office equipment stocked - taking inventory/ordering supplies. * Request bids for office items (i.e. cleaning), site items (i.e. dumpsters, portable toilets, construction supplies, etc.) as required. * Code general office and project invoices and process them through workflow. * Correctly code and submit employee credit card reports and vouchers and manage employee vouchers. * Coordinate check requests for approval and payment * Maintain Subcontractor bidding lists. * Maintain electronic project files. * Perform and assist with project specific subcontractor and vendor accounting & administrative related duties, for multiple assigned projects including: * Various data entry as needed. * Coordinate work meeting meals as required. * Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors. * Performing other duties assigned * Commitment of professionalism * Excellent time management skills and the ability to prioritize work.

Responsibilities

Acts as the first point of contact for the company, providing administrative leadership and support to office personnel. Responsibilities include managing project invoices, coordinating vendor bids, and maintaining electronic project files.