Administrative Program Coordinator III at Cleveland Clinic

, , United States -

Full Time

Start Date

Immediate

Expiry Date

17 May, 26

Salary

0.0

Posted On

16 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Scheduling, Meeting Coordination, Documentation, Presentation Preparation, Data Analysis, Workflow Streamlining, Policy Implementation, Communication, Database Development, Budget Summaries, Operational Improvement, Technical Resource, Operational Resource, Liaison

Industry

Hospitals and Health Care

Description

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day. We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One. Job Title Administrative Program Coordinator III Location Cleveland Facility Cleveland Clinic Main Campus Department LRI Cardiovascular and Metabolic Sciences-Research Innov and Educ Job Code T26028 Shift Days Schedule 8:30am-5:00pm Job Summary Job Details Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world. As an Administrative Program Coordinator III, your work focuses on managing projects, identifying improvement opportunities, and enhancing departmental efficiency and cohesion. In this role, you will manage complex scheduling, coordinate and document meetings including agendas, minutes, and action items, assist in preparing presentations by collecting, analyzing, and organizing information, and support leadership with new and ongoing departmental projects. By streamlining workflows and supporting decision-making through data analysis, project coordination, and policy implementation, you help ensure patients receive timely, high-quality care. A caregiver in this role works days from 8:30 a.m. – 5:00 p.m. A caregiver who excels in this role will: Function as a liaison and administrative, technical and operational resource. Research, analyze and organize information for presentations. Identify operational improvement opportunities to create an efficient workplace. Develop communications, databases and budget summaries. Assist on large, complicated projects. Initiate or lead moderately complex projects. Assist with the scheduling, coordination, preparation and communication of meetings. Facilitate and attend meetings and record key outcomes. Identify key milestones and deadlines. Communicate project status and requirements to achieve results. Minimum qualifications for the ideal future caregiver include: Bachelor’s Degree and four years of financial, business analysis or project management experience OR High School Diploma/GED and eight years of experience OR Associate’s Degree and six years of experience OR Master’s degree and three years of experience Strong computer skills and experience with software applications May require a license based on department/institute needs Preferred qualifications for the ideal future caregiver include: Healthcare experience Experience in a leadership or supervisory role Knowledge of project management and communication practices Business experience Prior experience as a coordinator Physical Requirements: High degree dexterity to operate office equipment. May require extended periods of standing, walking or sitting. Good visual acuity through normal or corrected vision. Personal Protective Equipment: Follows standard precautions using personal protective equipment as required. The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances. Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption. Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. Please review the Equal Employment Opportunity poster. Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities We know that fully supporting our caregivers is what creates the best outcomes for our patients. Our outstanding, comprehensive offerings are an investment in your health, well-being and future. What began in Cleveland in 1921 has grown to include locations throughout, the U.S. and even other countries. For you, that means more opportunities to learn, grow and serve patients — while finding caring, thriving communities both at work and at home. Cleveland Clinic is a nonprofit multispecialty academic medical center that integrates clinical and hospital care with research and education. Headquartered in Cleveland, Ohio, it was founded in 1921 by four renowned physicians with a vision of providing outstanding patient care based upon the principles of cooperation, compassion and innovation. Cleveland Clinic has pioneered many medical breakthroughs, including coronary artery bypass surgery and the first face transplant in the United States. U.S. News & World Report consistently names Cleveland Clinic as one of the nation’s best hospitals in its annual “America’s Best Hospitals” survey. Among Cleveland Clinic’s 70,800 employees worldwide represent 140 medical specialties and subspecialties. Cleveland Clinic is a 6,500-bed health system that includes a 173-acre main campus near downtown Cleveland, 19 hospitals, more than 220 outpatient facilities, and locations in southeast Florida; Las Vegas, Nevada; Toronto, Canada; Abu Dhabi, UAE; and London, England.

Responsibilities

The role focuses on managing projects, identifying opportunities for improvement, and enhancing departmental efficiency by handling complex scheduling and coordinating meetings, including documenting agendas and minutes. This position supports leadership by assisting with departmental projects, preparing presentations through information organization, and ensuring high-quality patient care through workflow streamlining and data analysis.