Administrative Programs Assistant at Arcadia Family of Companies

Honolulu, Hawaii, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jan, 26

Salary

0.0

Posted On

21 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication, Organization, Data Entry, Customer Service, Procurement, Document Management, Microsoft Office Suite

Industry

Hospitals and Health Care

Description

The Arcadia Family of Companies is a local non-profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve. Why Join Us Employees are the heart of all we do. We foster an environment of compassion, understanding, integrity and open communication. Our culture emphasizes collaboration and teamwork in a supportive environment that puts our residents, clients and members first. Each day we enjoy making a positive difference in their lives. Come join us to be part of our remarkable team where every member is valued! Enjoy the Benefits * Healthcare: Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program. * Retirement Savings: Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more. * Free Employee Meals: More time to relax and let our chefs take care of your meals. * Paid Time Off: Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday! * Sick Leave: After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most. * Professional Development: * Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs) * Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more! What You’ll Do Provides administrative support to the Home & Community Based Services (HCBS) programs including Arcadia At Home (AAH), Arcadia Home Health Services (AHHS) and Arcadia Adult Day Care & Day Health Center (ADCDH). Responsibilities 1. Answers incoming telephone calls for AHHS office, determines purpose of callers, and forwards calls to appropriate personnel or department. 2. Assists with general copying and organization of application packets for all HCBS programs. 3. Types and distributes general correspondence upon request. 4. Collates and distributes mailings for all HCBS programs. 5. Assists programs with procurement of supplies from external vendors and assures that an adequate amount of supplies and equipment are on hand. 6. Codes invoices and pro card receipts for HCBS and submits to Accounting for further processing. 7. Submits AHHS & AAH deposits to Accounting and handles reimbursement requests including petty cash for all HCBS. 8. Scans and attaches client documents to electronic medical record and scans and saves programs’ paper documents in compliance with the AFC policy on document retention. 9. Processes new admissions including data entry and initial home visit, receives client requests, submits orders and inputs charges for AHHS Home-Delivered Meal program. 10. Gathers and submits supporting documents for AHHS clients’ long-term care insurance claims. 11. Receives inquiries for AHHS meal program, home care and home health services, and provides prospect with additional information or connects them with the appropriate individual. 12. Assists with auditing AHHS and AAH clients’ medical record charts for completeness. 13. Develops systems for HCBS to ensure efficiency and consistency across programs. 14. Receives, sorts and routes mail, publications and deliveries. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. Computer Skills Must be proficient in the use of a computer and the Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) software applications. Have the ability to learn other software applications such as Vision. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand and walk. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Work Environment While performing their essential functions, employees are occasionally exposed to the following conditions: * Air-conditioned office environment * Indoors without air conditioning * Outdoors—all types of weather * Hazardous materials Arcadia Family of Companies is comprised of the following non-profit organizations: Arcadia 15 Craigside Arcadia Adult Day Care and Day Health Center Arcadia Home Health and Home Care Services Arcadia at Home Hale Ola Kino by Arcadia Arcadia Family of Companies is an Equal Opportunity Employer Employment decisions are made without regard to race, color, religion, sex, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by federal or state law.

Responsibilities

The Administrative Programs Assistant provides administrative support to the Home & Community Based Services programs. This includes answering calls, organizing application packets, and assisting with procurement and documentation processes.