Administrative Project Coordinator at Defense Holdings, Inc.

Manassas Park, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Schedule Management, Deliverable Tracking, Meeting Coordination, Documentation Maintenance, Administrative Support, Reporting, Presentation Preparation, Compliance, Cross-Functional Collaboration, Process Improvement, Organizational Skills, Communication Skills, Attention To Detail, Interpersonal Skills, Confidentiality

Industry

Public Safety

Description

Defense Holdings, Inc. (DHi) Location: Hybrid (US) Employment Type: Full-Time Department: Administration / Operations Reports To: Operations Manager / Director of Administration Company Overview Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance. At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions. Position Summary Defense Holdings, Inc. (DHi) is seeking a proactive and detail-oriented Administrative Project Coordinator to support internal project teams by managing schedules, tracking deliverables, coordinating meetings, and maintaining project documentation. The ideal candidate will assist in project execution and ensure administrative workflows are efficient and accurate. This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple initiatives in a fast-paced, government contracting environment. Key ResponsibilitiesProject Coordination Track project timelines, milestones, and deliverables. Schedule and coordinate project meetings and workshops. Maintain accurate project documentation and records. Administrative Support Assist project managers with administrative tasks and reporting. Prepare presentations, reports, and correspondence for leadership. Support cross-functional teams in meeting project goals and deadlines. Reporting & Compliance Generate project status reports and performance metrics. Ensure documentation aligns with internal policies and regulatory standards. Assist with audits or compliance reviews related to project administration. Cross-Functional Collaboration Work with operations, program management, and administrative teams to ensure smooth project execution. Support process improvement initiatives for administrative and project workflows. Required Qualifications Bachelor’s degree in Business Administration, Project Management, or related field. 2–4 years of experience in project coordination, administrative support, or operations. Proficiency in Microsoft Office Suite and project management tools. Strong organizational, communication, and interpersonal skills. Ability to manage confidential information responsibly. Preferred Qualifications Experience supporting government contracting or defense projects. Familiarity with multi-project tracking and workflow management. Core Competencies Integrity & Confidentiality Attention to Detail Analytical Thinking Interpersonal Communication Organizational Skills Adaptability & Initiative Work Environment Professional office environment (or hybrid/remote if applicable). May require occasional travel. Must be eligible to work in the United States. Ability to obtain and maintain security clearance may be required. Compensation & Benefits Defense Holdings, Inc. (DHi) offers a competitive compensation package including: Competitive base salary (commensurate with experience) Medical, Dental, and Vision Insurance 401(k) with company match Paid Time Off (PTO) and Holidays Life and Disability Insurance Professional development opportunities Equal Opportunity Employer Statement Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Responsibilities

The coordinator will support internal project teams by managing schedules, tracking deliverables, coordinating meetings, and maintaining essential project documentation. This role also involves assisting project managers with administrative tasks, reporting, and ensuring administrative workflows are efficient and accurate.