Description:
We are seeking a highly organized, friendly, and detail-oriented Finance Administrator to join our team. The successful candidate will provide administrative support to the finance department and perform various clerical, administrative and financial tasks.

PHYSICAL REQUIREMENTS:

Ability to Lift/Carry 5 lbs. up to 1% of the day
Ability to Sit/Stand up to 98% of the day
Ability to Reach/Stretch up to 1% of the day

Requirements:

• Associate’s degree in finance, accounting, business administration or related field preferred
• Minimum 2–3 years of administrative or financial coordination experience
• Notary Public certification a plus
• High level of Integrity
• Proficient in Microsoft Office Suite including SharePoint
• Experience with Concur or other travel expense systems is preferred
• Basic understanding of financial concepts, payment processing, and insurance
• Takes responsibility for delivering results that meet quality and compliance standards
• Handles complex processes with minimal supervision
• Identifies and improves inefficient workflows
• Works effectively across functions and levels
• Takes initiative and solves problems quickly
• Plans tasks effectively and aligns efforts to business priorities
• Finds creative ways to overcome obstacle

• Execute timely and accurate administrative processes across travel, legal, licensing, and insurance compliance to maintain audit-ready records.
• Maintain up-to-date recordkeeping and reporting that supports internal controls and financial reporting deadlines.
• Support intercompany and fundraising deposits to ensure correct allocation and documentation.
• Administer and oversee the company’s credit card and purchasing card program; ensure user compliance, timely reconciliations, and appropriate spend tracking.
• Provide onboarding support and continuous education for new card users.
• Manage the day-to-day operation of Amazon Business accounts. Reconcile monthly statements and provide reporting to tax and payroll departments. Maintain user access and offer daily technical support.
• Initiate and support wire transfers, check runs, and account reconciliations. Provide critical support to treasury and accounts payable teams to enhance cash flow visibility and transaction accuracy.
• Review and allocate travel- and cafeteria-related invoices to the correct business units. Ensure expenses are classified appropriately for accurate budgeting and reporting.
• Organize quarterly Profit-Sharing Committee meetings, including scheduling, minute-taking, and action-item follow-ups.
• Support team culture and engagement by coordinating department meetings and activities that foster collaboration and inclusion.
• Assist International Finance Managers with travel logistics, meeting planning, and coordination of global gatherings, contributing to consistent international alignment.

Requirements:

• Associate’s degree in finance, accounting, business administration or related field preferred
• Minimum 2–3 years of administrative or financial coordination experience
• Notary Public certification a plus
• High level of Integrity
• Proficient in Microsoft Office Suite including SharePoint
• Experience with Concur or other travel expense systems is preferred
• Basic understanding of financial concepts, payment processing, and insurance
• Takes responsibility for delivering results that meet quality and compliance standards
• Handles complex processes with minimal supervision
• Identifies and improves inefficient workflows
• Works effectively across functions and levels
• Takes initiative and solves problems quickly
• Plans tasks effectively and aligns efforts to business priorities
• Finds creative ways to overcome obstacles

Salary Range: $50,000-79,000