Administrative Receptionist
We are looking for an Administrative Receptionist to join our world-class manufacturing and design facility in Ottawa, Ontario!
You will be the first point of contact for visitors and working as a member of the Operations group reporting to the Director, Operations, you will provide administrative support and customer service for the main lobby area.
Location: Ottawa, ON
We Take Care of Our People
Paid Time Off I RRSP with Employer Match I Health and Wellness Benefits I Learning and Development Opportunities I Competitive Pay I Referral Program I Recognition I
Employee Stock Purchase Plan
I
Inclusive & Supportive Culture

Your Challenge:

• Compiling various monthly corporate reports, including cost centres, financial reports, operations reports, margin improvement actuals/targets
• Creating purchase requisitions and initiating Capital Expense Approval (CEA) workflows
• Performing purchase order and credit card order reconciliations, invoice coding on CWPay and freight invoice coding for FedEx/Cassport
• Creating material reservations for Ottawa Operations and Parvus business units
• Allocating and reconciling intercompany expenses
• Ordering manufacturing floor and office supplies
• Coordinating and managing meetings for Operations teams
• Managing ESD coat, Safety Shoe and Radiation Detection programs
• SharePoint administration of Operations site content
• Coordinating and scheduling IPC training
• Coordinating contractors and external services (i.e. lawn maintenance and snow removal)
• Maintaining department procedures and keeping up to date (read/edit/confirm with owner/drive to closure)
• Creating PowerPoint and Excel presentations
• Providing administration services to Health & Safety committee
• General administration duties such as timesheet entry, expense report development, travel planning, electronic calendar maintenance, budget management
• Managing the front desk. Answering phones and directing inquiries
• Greeting and welcoming visitors
• Managing incoming and outgoing mail
• Assisting with company events

What You Bring:

• College certificate in a related field
• Minimum of four years’ experience in a fast-paced administrative or office management role
• Professional demeanor
• Excellent customer service skills/team player
• Strong communication skills, friendly and outgoing
• Superior organization skills with attention to detail
• The ability to operate under pressure and meet deadlines
• Time management skills, reliable and punctual
• Knowledge of computers and relevant software applications (MS Office, SAP, SharePoint, etc.
• Highly motivated with the ability to work independently
• The ability to handle information of a highly confidential nature
• Comfortable interacting with multiple levels of the company

Who We Are:
Our Values
Environmental, Social and Governance
At our world-class manufacturing and design facility in Ottawa, Ontario, we manufacture rugged products optimized for high-mix, high quality and small batch sizes typical of military requirements. Equipped with the latest assembly, cleaning, coating and inspection equipment, our operations are AS9100 and ISO-9001 certified and we comply with the highest standards of workmanship defined by IPC and J-STD specifications. All materials and processes are controlled by our enterprise-wide SAP and MES systems which offer full component traceability to individual products by serial number.
To learn more about Curtiss-Wright’s Defense Solutions Division, please visit
Curtiss-Wright Defense Solutions | Engineered to Succeed (curtisswrightds.com)

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No unsolicited agency submittals please. Agency partners must be invited to participate in a search by our
Talent Acquisition Team and have signed terms in place prior to any submittal. Resumes submitted directly to any Curtiss-Wright employee or affiliate will not qualify for fee payment, and therefore become the property of Curtiss-Wright.
Compliance Statement
This position may require exposure to export-controlled information and subject to additional security screening. In the event information provided during the security screening reveals ineligibility to access export-controlled information, any offer of employment may be reconsidered or withdrawn.
Curtiss-Wright is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, sexual orientation, gender identity, physical or mental disability, age, ancestry, legally protected medical condition, family care status, marital status, religion, veteran status, national origin, or any other legally protected status. If you require accommodation during the recruitment process, please contact
Talent Acquisition.
For US Applicants:
EEO is The Law – click here for more information.
If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact
Talent Acquisition
and we will make all reasonable efforts to accommodate your request

Please refer the Job description for details