Administrative & Sales Support Specialist at MVA Supply

Wheat Ridge, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jul, 26

Salary

60000.0

Posted On

03 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Order entry, Customer service, Administrative support, Microsoft Office, Excel, ERP systems, P21, Inventory management, Data entry, Communication, Multitasking, Prioritization, Attention to detail, Sales support, Accounting support

Industry

Wholesale

Description

Administrative & Sales Support Specialist MVA Supply | Branch Operations Full-Time | Hourly | On-site Schedule: Monday–Friday – 8:00am to 5:00pm 11925 West I-70 Frontage Road, North Suite 500, Wheat Ridge, CO The Administrative & Sales Support Specialist plays a vital role in ensuring the smooth and efficient processing of sales orders and supporting branch operations. This position handles order entry, inventory coordination, customer communication, and basic administrative and accounting tasks to support a seamless sales cycle and positive customer experience. Key Responsibilities • Enter sales orders accurately and efficiently into company systems (e.g., P21) • Process credit card orders received via email • Confirm packing lists and ensure order accuracy • Manage Return Merchandise Authorizations (RMAs) and related documentation • Download and manage inventory reports including stock purchase orders and daily sales • Monitor inventory levels and assist with discrepancy resolution • Support cycle counts and physical inventory activities • Respond to customer inquiries via phone and email • Assist will‑call customers with order pickup • Provide timely and accurate customer quotes • Check, sort, and distribute incoming mail • Copy and mail checks; scan vendor purchase orders and invoices to Accounts Payable • Scan eBay purchase orders to Accounts Payable • Perform customer and vendor account maintenance • Assist with payroll-related reporting tasks • Support collections efforts and follow up on outstanding payments • Generate and distribute daily sales reports • Create weekly quote lists • Verify salesforce data and related sales information • Perform other duties, tasks, or work as assigned Metrics • Order entry accuracy • Timeliness of order processing • Responsiveness to customer inquiries • Efficiency in resolving order-related issues • Accuracy of inventory records Qualifications • Proven experience in order entry, customer service, or administrative support • Strong attention to detail and accuracy • Excellent communication and interpersonal skills • Ability to perform effectively in a high‑volume, fast‑paced environment • Ability to collaborate effectively with team members • Strong computer proficiency Knowledge & Skills Required • Proficiency in Microsoft Office, particularly Excel • Experience with ERP systems (P21 preferred) • Ability to work independently and as part of a team • Strong multitasking and prioritization skills Education & Experience • High School Diploma or equivalent required • Associate’s degree in Business Administration or related field preferred • 1–2 years of experience in order entry, customer service, or sales support preferred Compensation The recruiting base salary range for this full-time position is $55,000–$60,000 annually. Within the base pay range, individual compensation is determined by job‑related skills, experience, and Benefits • Medical, dental, and vision coverage • 10 PTO days • 5 paid sick days • Paid company holidays • Company‑paid short‑term and long‑term disability • Company‑paid life insurance • 401(k) with company matching Work Schedule Standard hours are Monday through Friday, 8:00am to 5:00pm. Overtime may be required based on branch needs and must be approved in advance by management. Employer’s Rights This job description does not list all job duties. Management may assign additional responsibilities as business needs require. Employment is at will. MVA Supply is an equal opportunity employer.

Responsibilities

The Administrative & Sales Support Specialist is responsible for accurate order entry, inventory coordination, and managing customer inquiries. They also perform essential administrative and accounting tasks to ensure a seamless sales cycle and efficient branch operations.