Administrative Scheduler - Winter Springs, FL at Path Light Pro

Winter Springs, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Aug, 26

Salary

45000.0

Posted On

29 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Coordination, Multi-tasking, Problem Solving, Microsoft Office, Excel, Outlook, Google Docs, NetSuite, Accounting Software, Routing, Client Communication, Resource Management, Invoicing, Attention To Detail, Time Management

Industry

Environmental Services

Description

Description Administrative Scheduler - Winter Springs, FL Path Light Pro is seeking a dynamic and talented Full-Time Administrative Scheduler to join our team! Our client-focused firm has a strong culture rooted in trust, integrity, professionalism and excellence. We are committed to providing clients with cutting-edge consultation and innovative environmental, safety, quality assurance, and energy solutions that improve lives. You'll find that our team consists of talented, dedicated people who share our enthusiasm for the outdoors and our sense of pride! Responsibilities Maintain constant communication with internal Client Service Managers, Quality Assurance and Energy Specialists, and clients Schedule and coordinate daily/weekly energy testing for the Quality Assurance and Energy Specialists in designated regions Strong attention to detail when scheduling and have a quick response time to clients/builders while closely monitoring emails Ability to problem solve, multitask and handle last minute changes Learn the scope of work and work process for each client, adapt to ever-changing client needs, then schedule accordingly Assist in directing the Quality Assurance and Energy Specialists, keeping them organized, and ensuring work is being entered accurately Interface with the field to coordinate and confirm client Purchase Orders are assigned prior to work being performed Responsible for communicating any scheduling conflicts, any resource constraints, and time constraints to your team and/or clients as needed Communicate and publish plans to the appropriate individuals to ensure each Quality Assurance and Energy Specialists understands the overall scope of the project Pulls purchase orders from and maintains necessary client accounting platforms Approve work completed to be invoiced Know pricing for energy services in all markets Know which energy services are performed in each market Other tasks and duties may be assigned as needed Requirements AA or AS degree or equivalent experience 2 years minimum experience working in a multi-tasking administrative role Proficient in Microsoft Office/Excel and Outlook Google Docs, Streets & Trips (Routing), NetSuite and/or other Accounting software Knowledge is a plus PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to reach with hands and arms and climb or balance. Specific vision abilities required by this job include close vision.

Responsibilities

Coordinate daily and weekly energy testing schedules for specialists while maintaining constant communication with clients and internal managers. Manage purchase orders, approve completed work for invoicing, and resolve scheduling conflicts to ensure project scope is met.