Administrative Secretary 3 at Winnipeg Regional Health Authority

Winnipeg, Manitoba, Canada -

Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

29.342

Posted On

04 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Timekeeping, Payroll Support, Human Resource Functions, Invoice Coding, Expense Claims, Workload Coordination, Problem-Solving, Confidentiality, Team Environment, Fast-Paced Environment, Meeting Arrangement, Minute Transcription, Research Skills, Adaptability, Communication

Industry

Hospitals and Health Care

Description

Requisition ID: 389740 Position Number: 20073634 Posting End Date: October 10, 2025 City: Winnipeg Employer: Shared Health Site: Shared Health - 755 Portage Ave Department / Unit: Mental Health Crisis Stabilization Unit Job Stream: Non-Clinical Union: CUPE Anticipated Start Date: 10/27/2025 FTE: 1.00 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 7.75 Annual Base Hours: 2015 Salary: $25.695, $26.371, $27.084, $27.797, $28.540, $29.342 Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. Position Overview Reporting to the Manager, the incumbent provides administrative support including timekeeping and payroll support, supporting manager in Human Resource functions, preparing orders, verifying delivery and investigating discrepancies of supplies and services, coding invoices and expense claims, coordinating routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, security, etc.), workload coordination within the administrative support team, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s). The Employer may use this posting to establish an eligibility list. Such lists may be maintained for a period of time not exceeding six (6) months. Experience Five years progressively responsible secretarial experience required. Experience with SAP would be an asset. Administrative experience in a healthcare office would be an asset. Workload coordination or supervisory experience would be an asset. Education (Degree/Diploma/Certificate) Complete high school education, Manitoba Standards, required. Successful completion of a formal post-secondary administrative assistant program required. A combination of education and experience may be considered. Certification/Licensure/Registration Not Applicable Qualifications and Skills Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information. Excellent command of the English language (both oral and written). Ability to learn and adapt to new computerized programs. Demonstrated problem-solving skills essential. Ability to prioritize a large workload and independently complete a variety of administrative duties. Demonstrated ability to independently compose basic correspondence. Ability to maintain a high level of confidentiality. Demonstrated ability to effectively contribute and lead in a team environment. Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines. Physical Requirements Not Applicable We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today. Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE. Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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Responsibilities

The incumbent provides administrative support including timekeeping and payroll support, and assists the manager in Human Resource functions. Additional duties include coordinating routine facility operations and workload coordination within the administrative support team.