Administrative Secretary - Special Projects at City of Grants

Grants, New Mexico, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

0.0

Posted On

07 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Clerical support, Project tracking, Reporting, Purchasing, Scheduling, Grant administration, Customer service, Data entry, Microsoft Word, Microsoft Excel, Filing systems, Record keeping, Communication, Community outreach

Industry

Government Administration

Description

Description Job Posting – Administrative Secretary (Special Projects) City of Grants, New Mexico Position Title: Administrative Secretary – Special Projects Department: Special Projects Status: Full-Time Schedule: 4/10 Work Week (Monday–Thursday) Position Summary The City of Grants is seeking a highly organized and motivated Administrative Secretary to support the Special Projects Department. This position provides administrative, clerical, and coordination support for departmental operations, including project tracking, reporting, purchasing, and scheduling. This role also assists with the administration of federal, state, and local grants, supports community initiatives, and interacts regularly with City staff, outside agencies, and the public. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide administrative and clerical support to the Special Projects Department Prepare correspondence, reports, and maintain organized filing systems Track projects, schedules, and departmental activities Assist with purchase orders, invoice tracking, and budget-related tasks Support grant administration, including tracking, reporting, and compliance Coordinate meetings, prepare agendas, and record minutes as needed Respond to public inquiries and provide excellent customer service Maintain records, databases, and documentation in accordance with policies Assist with community outreach efforts and special events Perform other duties as assigned Why Join the City of Grants? 4/10 work schedule (3-day weekends!) Opportunity to support meaningful community projects Collaborative and service-driven work environment Stable public sector employment Requirements Minimum Qualifications High School Diploma or GED required Minimum one (1) year of clerical/administrative experience with public interaction Strong communication and customer service skills Proficient in basic computer applications (Word, Excel, data entry) Ability to type at least 45 WPM Must possess or be able to obtain a valid New Mexico Driver’s License Must pass a pre-employment drug test and background check Additional Requirements Must be able to attend required trainings and obtain certifications related to federal and/or state funding administration within a specified timeframe

Responsibilities

The Administrative Secretary provides clerical and coordination support for the Special Projects Department, including project tracking, reporting, and budget-related tasks. They also assist with grant administration, community outreach, and maintaining departmental records.