JOB INFORMATION

Job Requisition ID: 74137
Ministry: Elections Alberta
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Permanent
Scope: Open Competition
Closing Date: Sunday, July 27, 2025, at 11:59 PM
Classification: Subsidiary 01B 3625 Administrative Support 4E
Salary: $1,862.58 to $2,275.78 bi-weekly or $48,613.33 to $59,397.85 annually

ABOUT US

Elections Alberta is an independent, non-partisan office of the Legislature. Elections Alberta is responsible for administering provincial elections, by-elections and referenda. Our mission is to serve Albertans as an independent election management body committed to the administration of modern, transparent, and accessible democratic processes that ensure the integrity and enhance the value of Alberta’s electoral system.

QUALIFICATIONS

• High School diploma and a minimum of two years related experience. Preference will be given to applicants with post-secondary education and/or equivalent experience in a related field.
• Excellent demonstrated verbal and written communication skills, including using appropriate grammar and plain language.
• Superior customer service skills working with a variety of internal and external audiences to interpret needs, manage expectations, and provide timely and accurate information.
• Demonstrated ability to communicate with tact, diplomacy, discretion, patience, and good judgement and ability to navigate difficult conversations and de-escalate, especially in times of high volume, intensity, and stress, is required.
• Experience working effectively in environments with similar sensitivity, confidentiality, and risks associated with the work.
• Familiarity with or ability to learn pertinent policies and electoral legislation to capably respond to requests for information and direct queries appropriately.
• Strong aptitude for working independently, managing workload effectively with frequent interruptions, using the tools and resources available and consulting with leadership and subject matter experts, as required.
• Excellent keyboarding skills along with intermediate to advanced proficiency with MS Word, Excel, PowerPoint, Outlook, Teams, and Adobe Acrobat software applications
• Outstanding team player, able to work with diverse groups in a high-stress, fast-paced environment.
• Experience with general administrative and office duties including minute taking, scheduling, document production and filing, mail and couriers, managing office supplies, creating documentation, and other office administration.
• Previous experience working for the Government of Alberta in an administrative role would be an asset.

The Administrative Services Coordinator position is responsible for delivering administrative functions that support the services provided by Elections Alberta. This function is essential to the delivery of services with duties that vary considerably in range and complexity. In this role, you will provide a full complement of administrative services. You will be the first point of contact for Elections Alberta, receiving visitors, answering general inquiries from the public, as well as receiving, screening, and directing calls, emails, mail, invoices, and other correspondence and administering the distribution and collection of incoming and outgoing correspondence.
This position is responsible for providing administrative support as requested, including drafting replies to routine correspondence, preparing for meetings and training sessions, and recording meeting minutes. This position is responsible for managing general office administration, including card access, building access and alarms, parking, mailroom, kitchen, and meeting rooms. This is an in-office position located in Edmonton.