JOB SUMMARY:

Performs a variety of semi-routine analysis and develops reports, graphs and spreadsheets. Maintains and operates databases and automated systems. Under general guidance, coordinates the day-to-day operational tasks of departmental staff; ensures that the support staff assignments of the department are organized, timely and efficient. Provides guidance and implements department processes in accordance with established policies and procedures. Work is reviewed for completeness and soundness.

PREFERRED QUALIFICATIONS:

PrimaryLocation : California,Bakersfield,Discovery Plaza Medical Offices
HoursPerWeek : 1
Shift : Day
Workdays : Mon, Tue, Wed, Thu, Fri, Sat, Sun
WorkingHoursStart : 07:00 AM
WorkingHoursEnd : 07:00 PM
Job Schedule : Per Diem
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : B20|UFCW|Local 770
Job Level : Individual Contributor
Job Category : Administrative & Support Services
Department : Kern Admin Offices - RGNL MG ADMN-SVC and Access - 0806
Travel : Yes, 15 % of the Time
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:

• Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente’s Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente’s policies and procedures.
• Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.
• Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.

Education

• Associates degree or equivalent experience in area specific to the position or related experience

ESSENTIAL RESPONSIBILITIES:

Performs semi-routine data analysis, editing, and formatting to produce regular status reports, graphs, spreadsheets and presentation material. Provides support and product production, such as graphics services, to the department. Collects all related and pertinent information from team members and managers. Develops and produces standard and ad hoc reports ensuring data accuracy and formatting. Maintains and operates databases and automated systems. Contributes to and supports department projects. May coordinate and oversee the function and activities of support staff to ensure tasks are completed in an efficient and timely manner. May assign projects to appropriate staff in the absence of department supervisor/manager. Responds to and fulfills miscellaneous requests for information and reports from within and outside of Kaiser in accordance with established policies and procedures. Establishes working relationships and serves as liaison with vendors. May coordinate the management of ordering office supplies within the department. When assigned to a medical department, may prepare and maintain physicians master schedules for multiple departments, coordinate all physician schedule changes, and ensure adequate coverage for all medical areas. Contacts physicians to arrange for coverage and schedule changes. Functions as department resource in application and training in use of software, schedules and coordinates all hardware and equipment repairs; may assist in software installation and troubleshoots hardware and software problems. May assist in the tracking of department budget, makes recommendations based on data collected toward payroll and non-payroll and other related budgetary requirements. CLAUSE This position may be filled by a candidate stationed at any Bakersfield location excluding 5055 California Avenue. Please use unrepresented Job Code 24155 when posting this position at 5055 California Avenue. Should you have questions please contact your local HR, Labor Representative, or Regional Compensation Consultant.
Basic Qualifications:
Experience
Previous experience in office systems with background in lead and/or supervisory responsibilities preferred. Excellent telephone, written and verbal communication skills. Previous experience within a health care environment preferred; program management/coordination experience preferred. Proficient with a variety of software applications used by the department. Demonstrated ability to organize, prioritize and report work routines and work of others. Must be able to work in a Labor/Management Partnership environment.

Education

• Associates degree or equivalent experience in area specific to the position or related experience.

License, Certification, Registration

• N/A

Additional Requirements:

For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:

• Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente’s Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente’s policies and procedures.
• Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.
• Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion