Administrative Services Coordinator - School of Music at University of Iowa

Iowa City, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jan, 26

Salary

0.0

Posted On

26 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Experience, Oral Communication, Written Communication, Relationship Building, Microsoft Office, Attention to Detail, Data Gathering, Data Reporting, Supervision, Event Coordination, Procurement, Website Management, Event Management, Recruitment, Onboarding, Scheduling

Industry

Hospitals and Health Care

Description

The School of Music is seeking a full-time Administrative Services Coordinator. This position performs administrative and academic support in the School of Music requiring a high degree of discretion and independent judgment and gives occasional support to other Performing Arts departments as needed. This position serves as the first point of contact for all visitors to the School of Music and assists, faculty, staff, and students with day-to-day operations. Key Responsibilities Serve as coordinator and main point of contact for the School of Music administrative office, triaging requests for information to faculty and staff as needed. Support the daily operations of the School of Music, including, but not limited to, assistance at specialized events and activities, procurement of office and event supplies, preparing weekly event emails, and managing School of Music websites Provide administrative supervision for student monitors in the School of Music and house managers and ushers for School of Music and Department of Dance events. This includes recruitment, onboarding, and scheduling. Track event attendance and visitor data for the School of Music and Department of Dance for annual reports. Other duties as assigned by the School of Music Operations Specialist and the Performing Arts Administrator in support of the School of Music and Department of Dance. For a full job description or questions about this position, please send an email to kellie-kucera@uiowa.edu. Education Required Bachelor’s degree or an equivalent combination of education and administrative work experience is required. Required Qualiﬁcations Some (6 months to 1 year) administrative experience is required. Demonstrated extensive knowledge and application of oral and written communication and relationship building skills. Must be proficient in the use of software applications such as Microsoft Office. Demonstrated attention to detail. Knowledge of and ability to utilize tools, techniques and processes for gathering and reporting data. Desired Qualiﬁcations Knowledge of university policies and procedures Previous administrative experience in a higher education setting. Experience supervising employees or professional staff. Knowledge of and/or interest in music and the performing arts. Position and Application Details For additional job details and to apply please visit https://jobs.uiowa.edu/ and access requisition #25005905. In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission. Resume Cover Letter Applicants are encouraged to submit their materials as soon as possible as review of applications will begin immediately. Job openings are posted for a minimum of 14 calendar days and may be removed from posting and ﬁlled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education veriﬁcation. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States. For additional questions, please contact: kellie-kucera@uiowa.edu

Responsibilities

The Administrative Services Coordinator serves as the main point of contact for the School of Music, managing requests and supporting daily operations. Responsibilities include event assistance, procurement, website management, and supervising student monitors and event staff.