PREFERRED QUALIFICATIONS:

Previous experience in a Local Department of Social Services.
Previous experience with DSS/VDSS finance software systems such as LASER, BRS, and/or Thomas Brothers.
Previous experience with DSS/VDSS software related to Family Services & Benefit programs such as OASIS, Safe Measures, VEMAT, EPPIC/EBT, VaCMS, and/or SPIDER.
Previous experience with DSS/VDSS/Governmental Auditing to include but not limited to Quality Assurance and Accountability, Local Review Team (LRT), and the local annual audit.
Proven record of establishing and maintaining excellent working relationships with Community Partners, and Local, State, and Federal governmental entities.
Exceptional experience using Microsoft Office (mainly Excel, Word, and PowerPoint).

KNOWLEDGE, SKILLS, AND ABILITIES:

Considerable knowledge of the principals of modern office management; supervision and training principles and practices; budget evaluation, preparation and control; accounting principles; word processing, spreadsheet and data base software packages; business management, finance, procurement, contracting, personnel and facilities management; applicable federal, state and agency regulations and policies; and agency, department or section administrative and program practices, policies and procedures.
Skill in operating and supervising others in the use of office equipment to include the personal computer.
Demonstrated ability to direct and manage staff; to communicate effectively both orally and in writing; and to plan, develop and direct administrative operations of an agency to include administrative, support and technical functions; manage multiple areas of responsibility; interpret and analyze fiscal and technical data for decision making; and establish and maintain effective working relationships with employees, supervisors and the general public.
Education and Experience: Bachelor’s degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

THE IDEAL CANDIDATE WILL BRING EXPERIENCE FROM PREVIOUS LOCAL DEPARTMENT OF SOCIAL SERVICES ROLE(S), AND BE CONFIDENT IN THEIR ABILITY TO OVERSEE A VARIETY OF WORK PROCESSES (PROGRAM AREAS AND ADMINISTRATIVE FUNCTIONS) WHILE LEADING, DEVELOPING, AND SUPPORTING STAFF ALONG THE WAY. THE INDIVIDUAL IN THIS ROLE WILL PROVIDE EXECUTIVE-LEVEL SUPPORT TO THE DIRECTOR AND THE SOCIAL SERVICES BOARD; AND WILL SERVE AS A LIAISON FOR A VARIETY OF GOVERNMENTAL AGENCIES, DEPARTMENTS, AND COMMUNITY PARTNERS.

The starting salary for this role is $45,000 (Commensurate with Experience).

AN OVERVIEW OF THE ADMINISTRATIVE SERVICES MANAGER’S DUTIES & RESPONSIBILITIES:

• Oversee and/or assist management in the oversight of local agency’s technical and administrative programs including but not limited to finance, human resources, security operations, facility management and contract administration.
• Assist Management in the preparation of reports and presentations to the public, County Administrator, Board of Supervisors and Social Services Administrative Board.
• Maintain confidentiality and professionalism when handling personnel matters and/or special projects as assigned by Director.
• Act as the primary point of contact for the coordination, preparation, submission and resolution of all agency audits and reviews, including QAA, LRT, and Annual Local Audit.
• Reviews and evaluates the administrative and fiscal work of agency staff to ensure compliance with governing policies and code.
• Coordinates various budgetary, fiscal, administrative, and clerical functions; answers questions and provides instruction for state/local finance departments; provides information and answers questions relating to audits of financial records or activities.
• Responds to complaints and questions related to department operations; provides information, researches problems, and initiates problem resolution; performs conflict management as necessary.
• Maintains a comprehensive, current knowledge of applicable laws, regulations, policies, or other guidelines; reads professional literature; maintains professional affiliations; attends conferences, seminars, workshops, and training sessions regarding changing laws and policies

GENERAL WORK TASKS:

• Supervises, directs, and evaluates assigned staff, employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals;
• Monitors status of work progress and approves completed work;
• Consults with assigned staff, assists with complex/problem situations and provides technical expertise;
• Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies a procedures;
• Initiates any actions necessary to correct deviations or violations;
• Manages various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance;
• Answers questions and provides instruction for state/local finance departments;
• Provides information and answers questions relating to audits financial records or activities; coordinates state/local computer technology;
• Develops and maintains administrative procedures;
• Assures that assigned areas of responsibility are performed within budget;
• Monitors various service contracts; and
• Serves on a variety of committees.