Administrative Services Manager I at UL Solutions External Career Site

Bengaluru, karnataka, India -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

0.0

Posted On

22 Apr, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative leadership, Executive support, Facilities management, Vendor management, Procurement, Stakeholder management, Strategic planning, Budgeting, Expense tracking, Compliance, Operations management, Team leadership, Project coordination, Communication, Problem-solving

Industry

Professional Services

Description

1. Executive Support & Leadership Coordination Provide high-level administrative and executive support to the MD, including calendar management, meeting coordination, and stakeholder interactions Ensure effective prioritization, time management, and meeting readiness Organize leadership and management meetings, including agendas, presentations, pre-reads, and follow-ups Act as an administrative liaison between the MD, senior leadership, and internal or external stakeholders 2. Administrative Services Management Direct and coordinate administrative services including office operations, clerical and support services, printing, mail and messenger services, telecommunications, maintenance, purchasing, and security Establish objectives, operating policies, and procedures for assigned administrative areas Manage administrative activities through direct reports and/or subordinate managers with accountability for costs, methods, and service delivery Ensure consistent implementation of policies, standards, and service levels across locations 3. Travel & Logistics Management Plan and manage domestic and international travel for senior leadership, including itineraries, bookings, visas, insurance, and logistics Coordinate with vendors for air travel, accommodation, and ground transport Monitor travel expenses and ensure compliance with organizational policies 4. Facility & Infrastructure Management • Oversee daily facilities operations, maintenance, and infrastructure readiness • Ensure compliance with safety, statutory, regulatory, and audit requirements • Manage office space planning, workplace services, and overall site readiness 5. Vendor & Procurement Management • Manage vendors across facilities, security, transport, housekeeping, maintenance, and related services • Oversee procurement processes including RFQs, purchase orders, delivery tracking, and invoice coordination • Drive cost optimization, service quality, and compliance with procurement policies 6. Employee Transport Management • Oversee employee transport operations including routing, scheduling, and vendor coordination • Ensure safety standards, contractual compliance, and service quality • Manage escalations and ensure continuity of transport services 7. Employee Engagement & Workplace Experience • Plan and support employee engagement initiatives, events, and site-level activities • Coordinate logistics, communications, and execution across teams • Support initiatives that enhance employee experience and workplace effectiveness 8. Workforce & Administrative Operations • Coordinate onboarding and offboarding administrative processes • Support records management, documentation, collaboration platforms, and administrative reporting • Assist with administrative aspects of budgeting, expense tracking, and financial coordination 9. Compliance, Governance & Documentation • Maintain administrative records related to audits, contracts, AMCs, licenses, and statutory documentation • Ensure adherence to organizational policies, Code of Conduct, and physical and digital security practices • Support governance processes through accurate documentation and reporting 10. Site & Senior Management Support • Support site or leadership governance meetings, track actions, and ensure timely follow-through • Partner with senior management on administrative matters impacting multiple functions or stakeholders A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers’ products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.

Responsibilities

The Administrative Services Manager provides high-level executive support to the Managing Director while directing end-to-end administrative and workplace operations. This includes managing facilities, procurement, vendor relationships, employee transport, and ensuring organizational compliance and governance.