Administrative Services Manager at Virginia Department of Social Services

Stanley, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

93794.0

Posted On

16 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Finance, Human Resources, Security Operations, Facility Management, Contract Administration, Accounting Procedures, Budget Preparation, Financial Management, Office Management, Computer Operations, Microsoft Office, Supervision, Staff Evaluation, Compliance, Procurement

Industry

Government Administration

Description

Page County is actively seeking an Administrative Services Manager to join our Social Services team. The Administrative Service Manager reports directly to the Social Services Director. The Administrative Services Manager has oversight for the local agency’s technical and administrative programs such as finance, human resources, security operations, facility management and contract administration. Must have considerable knowledge of accounting procedures and practices, budget preparation and financial management, office management, computer operations, and human resource management. Proficiency in Microsoft Office products, including Word and Excel. What to expect: - To manage all budgetary, financial, and accounting functions and prepare all reports for sources of revenue and funding - To be the fiscal liaison between all Federal, state, and local sources for the department - To collaborate with the leadership of the agency to meet the strategic goals for the department. - To lead the administrative team, providing supervision and support General Work Tasks (Illustrative Only) – * Supervises, directs, and evaluates assigned staff, employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals; * Monitors status of work progress and approves completed work; * Consults with assigned staff, assists with complex/problem situations and provides technical expertise; * Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies a procedures; * Initiates any actions necessary to correct deviations or violations; * Manages various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance; * Answers questions and provides instruction for state/local finance departments; * Provides information and answers questions relating to audits financial records or activities; coordinates state/local computer technology; * Develops and maintains administrative procedures; * Assures that assigned areas of responsibility are performed within budget; * Monitors various service contracts; and * Serves on a variety of committees. Knowledge, Skills, and Abilities: Knowledge- Considerable knowledge of: the principals of modern office management; supervision and training principles and practices; budget evaluation, preparation and control; accounting principles; word processing, spreadsheet and data base software packages; business management, finance, procurement, contracting, personnel and facilities management; applicable federal, state and agency regulations and policies; and agency, department or section administrative and program practices, policies and procedures. Skills- Skill in: operating and supervising others in the use of office equipment to include the personal computer. Abilities- Demonstrated ability to: direct and manage staff; to communicate effectively both orally and in writing; and to plan, develop and direct administrative operations of an agency to include administrative, support and technical functions; manage multiple areas of responsibility; interpret and analyze fiscal and technical data for decision making; and establish and maintain effective working relationships with employees, supervisors and the general public. Education and Experience- Bachelor’s degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Preferred Qualifications: - Experience in leadership or management role - Management level accounting experience - Thomas Brothers, LASER, Local HR Connect System experience - Experience working in a public agency or local department of social services - Understanding of Human Resources and administering employee benefits We offer a Comprehensive Benefits package: - A knowledgeable, high-achieving, experienced and fun team. - A competitive salary based on experience - We offer a Comprehensive Benefits package to include but not limited to: - Medical, dental, vision, and prescription coverage at very competitive rates - paid holidays, sick leave, annual leave, and personal days - Virginia Retirement System pension plan & a life insurance policy. All offers are contingent on successful background check. VDSS is one of the largest Commonwealth agencies, partnering with 120 local departments of social services, along with faith-based and non-profit organizations, to promote the well-being of children and families statewide. We proudly serve alongside nearly 13,000 state and local human services professionals throughout the Social Services System, who ensure that thousands of Virginia's most vulnerable citizen have access to best services and benefits available to them.

Responsibilities

The manager will oversee the agency’s technical and administrative programs, including finance, human resources, security, facility management, and contract administration, while managing all budgetary and financial functions. This role involves leading the administrative team, providing supervision, and acting as the fiscal liaison between federal, state, and local funding sources.