Administrative Services Support/Office Support /Office Clerk at Arthur Grand Technologies Inc

Orlando, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

0.0

Posted On

02 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Duties, Travel Coordination, Expense Reports, Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, Meeting Coordination, Confidentiality, Organizational Skills, Attention to Detail, Proactive, Audiovisual Equipment, Document Management, Time Management, Communication Skills

Industry

Information Technology & Services

Description

Company Description Arthur Grand Technologies (www.arthurgrand.com) is in the business of providing staffing and technology consulting services. We have doubled our revenue year over year for the past 5 years. This speaks to the long-lasting relationship and customer satisfaction that we have built in this short span of time. Our company is managed by a team of professionals who worked for big 5 consulting firms for 20+ years. We are a minority owned staff augmentation and technology consulting company To keep our valued employees, we need to keep them engaged in challenging, interesting work, offer market-relevant benefits and provide continued opportunities for professional growth. Job Description Position: - OA Administrative Services Support Location: Kennedy Space Center, FL (32815) Long Term Contract (Onsite) Job Summary: In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team. Major Responsibilities: • Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision • Handles routine and complicated items independently and anticipates problems and changing priorities • Coordinate meetings arrange for conference rooms, equipment, and refreshments. • Organize material for meetings, presentations, and training sessions. • Organize presentations and training material on the share drives while maintaining version control. • Maintain professional appearance of conference rooms. Replenish supplies, as needed. • Coordinate service awards luncheons and dinners • Ability to operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences. • Maintain and update distribution lists for email distribution. • Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency. • Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information • Maintains a file of important matters for the executive’s attention upon return • Anticipates changing priorities and problems, alerting the manager as required • Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required • Order catering for meetings and confirm that after meeting the conference room is ready for the next meeting • Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client’s document management system • Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate • Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings • Assigns document numbers, prepares documents, and transmits documents so that they can be entered e into Bechtel electronic document management system • Assists with ML2 Construction Badging for visitors and new hires • Assists with Area Access Requests • Maintains departmental forms, databases, and tracking tools. • Order Supplies for designated areas • Provide timecard input or proxy for the project manager and/or team, as required. • Prepare and proofread standard forms, correspondence, and reports. • Assemble, copy, and distribute documentation packages. • May coordinate project seating requirements. • Work closely with IS&T to assure that employees have access to computers and shared drives. Education and Experience Requirements: Requires 2-4 years of related experience Required Knowledge, Skills, and Abilities: • Must demonstrate a positive attitude and work effectively with all levels of internal and external customers. • Extensive experience in all phases of administrative and secretarial functions. • Ability to coordinate manager-level meetings and adhere to project protocol. • Must be proactive, have above average organizational skills, use individual initiative, and follow through on assignments until completion. • Must be able to multitask while maintaining attention to detail and accuracy. • Must be able to work effectively in an extremely fast-paced, high-energy environment. • Must be flexible and willing to take on unexpected and/or unanticipated assignments as needed. • Must be able to demonstrate professionalism and be able to interact with all levels of the organization. • Must be able to independently anticipate problems and changing priorities. • Must be willing and able to work overtime with little or no notice. • Experience arranging travel and processing expense reports using an electronic system. • The ability to extract, compile, and analyze non-technical and semi-technical data for complex reports.. Thanks, Afrah Faiza Arthur Grand Technologies Inc Arthur Grand Technologies is an Equal Opportunity Employer (including disability/vets) Additional Information All your information will be kept confidential according to EEO guidelines.

Responsibilities

The role involves performing a variety of administrative duties, including coordinating travel, preparing expense reports, and organizing meetings. The candidate will need to handle both routine and complex tasks independently while maintaining confidentiality and professionalism.