JOB SUMMARY:

We are seeking a highly organized and detail-oriented Administrative Shipping Coordinator to join our logistics team. This role is responsible for coordinating shipping and receiving operations, maintaining accurate inventory control, and communicating effectively with vendors and internal teams. The ideal candidate will be proficient in Microsoft Office Suite, especially Excel and Word, and experienced with ERP systems such as SAP and Oracle.

QUALIFICATIONS:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Supply Chain, Business Administration, or related field preferred.
• 2+ years of experience in a shipping, receiving, or logistics administrative role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with ERP systems such as SAP and/or Oracle.
• Strong attention to detail, organization, and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.

• Shipping & Receiving:
• Coordinate all inbound and outbound shipments, ensuring accurate documentation and timely deliveries.
• Receive materials and verify quantities and quality against purchase orders and packing slips.
• Track and follow up on back-ordered shipments to ensure timely fulfillment.
• Inventory Control:
• Maintain and update inventory records, reconciling discrepancies between physical stock and system data.
• Assist in monthly, quarterly, and annual physical inventory counts.
• Monitor stock levels and reorder supplies as needed.
• Administrative Support:
• Prepare and process shipping documentation including packing lists, BOLs, and invoices.
• Maintain accurate files and records related to shipping, receiving, and inventory.
• Call vendors to confirm deliveries, resolve shipment discrepancies, and coordinate returns or replacements.
• System & Software Use:
• Utilize SAP and/or Oracle ERP systems to manage inventory, process transactions, and track orders.
• Use Microsoft Excel for data entry, reporting, and spreadsheet management.
• Create and edit documents using Microsoft Word and manage communication via Outlook.