Administrative Specialist 1 at State of Oregon

, , United States -

Full Time

Start Date

Immediate

Expiry Date

27 Dec, 25

Salary

5062.0

Posted On

28 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Records Processing, Document Generation, Data Gathering, Microsoft Word, Microsoft Excel, Microsoft Outlook, Adobe Acrobat, Zoom, Microsoft Teams, Sharepoint, Organizational Skills, Written Communication, Policy Explanation, Attention to Detail, Technical Skills

Industry

Government Administration

Description

Initial Posting Date: 09/27/2025 Application Deadline: 10/06/2025 Agency: Tax Practitioners Board Salary Range: $3,703 - $5,062 Position Type: Employee Position Title: Administrative Specialist 1 Job Description: Administrative Specialist 1 Oregon Board of Tax Practitioners Location: Salem, OR (Hybrid after training- see details*) If you're detail-oriented, customer-focused, and tech-savvy, this is the role for you! Join the Oregon Board of Tax Practitioners as our next Administrative Specialist and help ensure high standards for licensed tax professionals across the state. We’re a small but impactful agency overseeing nearly 4,500 licensed individuals and businesses. Our mission is to ensure Oregon’s tax professionals are competent, ethical, and accountable. With a collaborative team and a supportive Board of Directors, we develop and administer exams, enforce professional standards, and make a meaningful difference statewide. What You’ll Do As our Administrative Specialist, you’ll be the backbone of our office operations, keeping things running smoothly and efficiently. Key responsibilities include: Delivering outstanding customer service via phone, email and in-person to licensees, exam candidates, and the public. Coordinating the licensing program by reviewing applications, processing renewals and helping practitioners stay in compliance. Supporting exam applicants from start to finish, ensuring they’re ready and eligible to test. Assisting with continuing education tracking and audits to help licensees maintain their credentials. Managing board meeting logistics, including scheduling, materials prep, and providing support for both in-person and virtual board meetings. You may also present brief updates during meetings. Providing confidential administrative support to the Director, Board and internal partners. Creating and updating forms, processes and SOPs to improve efficiency and streamline agency operations. View the position description here. What We Are Looking For Minimum Qualifications: Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience. Desired Attributes: Our ideal candidate will bring a strong mix of technical skills, attention to detail and a commitment to excellent service. We are looking for someone who: Has strong typing and 10-key skills with a high level of accuracy. Is digitally fluent with hands-on experience using, or ability to quickly learn, tools like Microsoft Word, Excel, Outlook, and Adobe Acrobat to create, edit, and manage documents, spreadsheets, forms, and databases. Comfortable navigating virtual platforms such as Zoom, Microsoft Teams, Microsoft 365, and Sharepoint. Skilled at keeping digital workspaces (email, folders, and files) organized and efficient. Demonstrates a professional, respectful, and responsive approach when serving a diverse range of customers, including sensitive or challenging situations. Has the ability to manage multiple tasks and projects, prioritize competing deadlines, and maintain accuracy with minimal supervision. Produces clear, accurate, and professional written materials, including proofing for grammar, formatting, and spelling. Has experience explaining rules, policies, or procedures to the public in person, by phone, and in writing in a way that is accurate and clear. Why Join Us? At the Oregon Board of Tax Practitioners, you’ll enjoy the stability of state service while working in a small, collaborative team environment. Your work will be valued and vital. Our amazing benefits include: Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family. Additional benefits include life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare. Generous Paid Time Off: 11 holidays, 3 personal business days, monthly sick leave and vacation leave that increases with years of service. Retirement Benefits: Membership in Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP). Wellness Resources: Support for work-life balance, health, and overall well-being. Career Development: Opportunities for professional growth and advancement. Commuting: Access to Get There - Oregon’s carpool matching tool and trip planner. Student Loan Forgiveness: Potential eligibility for the Public Service Loan Forgiveness (PSLF) program. Live, work, and play in Salem, Oregon. FREE PARKING! *Hybrid Work Opportunity: After six months of onsite training, this position may be eligible for hybrid work, with a minimum of 3 days in office. Terms will be discussed with the successful candidate. How to Apply External Applicants: Click “Apply” and submit your application materials. View this video for help. Current State of Oregon employees: Apply via your employee Workday account. View this knowledge article for help. Important Application Requirements: Attach a current resume and cover letter that clearly demonstrate how you meet the required qualifications. Carefully follow all instructions. Only complete applications received by the posted deadline will be considered. This announcement is for one permanent, full-time, unrepresented Administrative Specialist 1 position. This recruitment may be used to fill future vacancies. If you have questions or need an alternate format to apply, contact Cassie Graham, cassie.graham@das.oregon.gov, 503-949-6169. Additional Details Our busiest periods are typically May 15 – June 15, September 15 – October 15, and November 15 – December 15. During these peak times, we may ask that you limit planned time off to ensure we can meet the needs of our licensees and maintain smooth operations. *The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification. Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards. Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. Helpful Links & Resources How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”

Responsibilities

As an Administrative Specialist, you will manage office operations, provide customer service, and support licensing and exam processes. You will also assist with board meeting logistics and maintain efficient agency operations.