Initial Posting Date:
07/03/2025
Application Deadline:
07/10/2025
Agency:
Oregon Business Development Department
Salary Range:
$3,703 - $5,062
Position Type:
Employee
Position Title:
Administrative Specialist (Administrative Specialist 1)
Job Description:
Business Oregon
the state’s economic development agency, is currently hiring one Temporary full-time Administrative Specialist (Administrative Specialist 1) to support our Arts & Cultural Trust Division team. This role involves performing and coordinating administrative tasks specific to the program. The position is expected to last through December 2025.
Note: We value our employees and are committed to supporting work-life balance and flexibility. This is a temporary position that will be hybrid with required time in Salem office for orientation, training and team days.

What will you do:

• Process grant agreements by documenting receipt dates and updating tracking spreadsheets accurately.
• Support written and verbal communications with grant recipients regarding contracts, administrative requirements, and filing.
• Assist with coordinating invoice signature processes and ensure timely submission of grant-related invoices to fiscal.
• Enter and maintain grant data, including amounts and final report status, in Salesforce, following up on missing information as needed.
• Conduct eligibility checks for applicants and provide technical support to applicants and panelists, ensuring applicant information is current.
• Support outreach efforts by communicating grant deadlines and related information to applicants.
• Coordinate travel scheduling and process reimbursements for Commissioners, Board members, and staff.
• Assist with Commission and Board meetings, including taking minutes, supporting committees, researching payment statuses, and completing special projects as assigned.

The ideal candidate will possess a combination of some or all the following skills:

• Demonstrate clear and professional written and verbal communication with clients, reflected through experience with emails, reports, and tools such as Microsoft Office and/or similar platforms.
• Ability to manage time effectively, prioritize tasks, and meet deadlines in a structured or fast-paced environment, including use of scheduling or task management tools.
• Demonstrate strong attention to detail, with accurate work in data entry, documentation, or written materials, often using spreadsheets or databases.
• Illustrate professionalism and interpersonal skills through positive interactions with clients, colleagues, or stakeholders in both in-person and virtual settings.
• Experience handling confidential or sensitive information with discretion and integrity, following established protocols or compliance guidelines.

Please note: if you are interested in applying for this position, you must attach your current cover letter and resume to your application. Failure to submit the required resume and cover letter will remove your application from consideration.
What you need to qualify:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes duties beyond clerical/secretarial such as interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations.
OR
Associate degree in general office occupations plus one year of related experience;
OR
Equivalent combination of education and experience.
Business Oregon is committed to creating an inclusive workplace that values diversity, fairness, and respect for all. Research shows women and people of color often hesitate to apply unless they meet every qualification. We seek the best candidate, which may include those with non-traditional backgrounds. We encourage you to apply even if you don’t meet every qualification. If you’re unsure about your fit, please contact us to discuss your application.
What Business Oregon does:
Business Oregon is the state’s economic development agency with a team of around 200. We support communities and businesses by using our programs and expertise to help businesses grow, create jobs, diversify the economy, and increase prosperity. We also work with communities to improve infrastructure and safety through projects like water systems, school seismic upgrades, and rural broadband, setting the foundation for future growth. Our mission is to invest in Oregon’s businesses, communities, and people to foster a globally competitive, diverse, and inclusive economy through strategic planning.
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
Succession and workforce planning are the cornerstones to consistently fulfill the agency’s mission. Business Oregon recognizes and values the knowledge and skills of each of our employees. To encourage employee longevity and retain institutional knowledge, preference may be given to current Business Oregon employees.

How to Apply: Please Note: Applications must be submitted no later than 11:59 PM PST on July 10, 2025.

• Current State employees must apply through their Workday account via Jobs Hub.
• Click “Apply” above and attach a current cover letter and resume demonstrating how you meet qualifications—both are required and missing either may disqualify you.
• Complete the questionnaire. Warning: Workday will timeout due to inactivity and will not save your application progress unless you use the “save for later” function. If you need to take a break, please be sure to click the save for later button to save your progress.
• Be sure to check Workday and your email for additional tasks and updates.
• Candidates best matching qualifications will be invited to interview.

What’s in it for you:

• Take Care of Yourself and Your Family: Comprehensive employee benefits, choice of medical plans, vision plan, life insurance, employee assistance program.
• Invest in Your Future: Pension plan, deferred comp, short- and long-term disability plan, flexible spending accounts for healthcare and dependent care.
• Be Appreciated: Employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work.
• Inclusion: At Business Oregon, we value community and foster a sense of belonging for our employees.

Additional Information:

• Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials.
• It is our policy to provide reasonable accommodations to all applicants who may need them. Should you need assistance, or an accommodation please contact Lies Wattimena at

Lies.Wattimena@biz.oregon.gov

to discuss how we can best meet your needs.

• Veterans’ Preference - Eligible veterans who meet the qualifications will be given veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process. Click on the

Veterans’ Preference

link for additional information.

• Criminal Records Check - Hiring of the successful candidate will be contingent upon the results of a Criminal Background Check. Adverse background data may be grounds for immediate disqualification.
• Work Authorization - Business Oregon does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States.
• This recruitment will be used to establish a list of qualified candidates to fill the current position and may be used to fill future vacancies as they occur.
• The position is classified, temporary full-time, non-exempt, and not union represented.
• Are you looking to live in and experience

Oregon
? Learn more about life in
Pendleton
,
Salem
, and
Portland
.
Need Help?

We invite you to contact the recruiter for application questions or job-specific questions.

• The recruiter for this position is Lisa Santiago, HR Analyst. If you contact the recruiter, please include the job requisition (REQ-XXXXXX) number at the top of this job post
• Email: lisa.santiago@Biz.Oregon.gov
• Phone (call or text): 971-600-4484

Applicant FAQ
Business Oregon Career Opportunities
Business Oregon is an Equal Opportunity, Affirmative Action Employer

• Process grant agreements by documenting receipt dates and updating tracking spreadsheets accurately.
• Support written and verbal communications with grant recipients regarding contracts, administrative requirements, and filing.
• Assist with coordinating invoice signature processes and ensure timely submission of grant-related invoices to fiscal.
• Enter and maintain grant data, including amounts and final report status, in Salesforce, following up on missing information as needed.
• Conduct eligibility checks for applicants and provide technical support to applicants and panelists, ensuring applicant information is current.
• Support outreach efforts by communicating grant deadlines and related information to applicants.
• Coordinate travel scheduling and process reimbursements for Commissioners, Board members, and staff.
• Assist with Commission and Board meetings, including taking minutes, supporting committees, researching payment statuses, and completing special projects as assigned