Administrative Specialist at Choice Health At Home

Overland Park, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

0.0

Posted On

08 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Computer Skills, Interpersonal Skills, Organizational Skills, Medical Terminology, Customer Service, Data Entry, Communication, Attention to Detail

Industry

Hospitals and Health Care

Description

The Administrative Specialist in a hospice setting plays a critical role in ensuring the smooth and efficient operation of healthcare services dedicated to end-of-life care. This position is responsible for managing a variety of administrative tasks that support clinical staff, patients, and families, facilitating compassionate and timely care delivery. The role requires meticulous attention to detail in handling patient records, scheduling, and communication with multidisciplinary teams to maintain compliance with healthcare regulations. The Administrative Specialist acts as a liaison between patients, families, and healthcare providers, ensuring that all administrative processes contribute to a supportive and respectful hospice environment. Ultimately, this position is essential in enabling the hospice team to focus on providing quality care by managing the operational and clerical functions effectively. Job Summary The primary function of the AS is to provide clerical and administrative support to the home office. Serves as the first point-of-contact for the office, employees, referral sources, patients, and caregivers. Job Qualifications Education: High School Graduate (College Preferred). Experience: One-year general office experience preferred. Skills: Computer skills preferred, excellent interpersonal and organizational skill. Knowledge of medical terminology preferred. Transportation: Reliable transportation and valid and current auto liability insurance. Environmental / Working Conditions: Performs duties in an office environment during Agency operating hours. Works in a routine office environment; noise level may be moderately high; must have the ability to work a flexible schedule and extended hours. Possible exposure to toxic materials, toner, etc. 1. Answer incoming calls and assist as necessary. 2. Serves as "in person" receptionist for all guests and front door traffic to the office. 3. Serves as primary contact in obtaining supplies/services from office vendors, e.g., office supplies and printed materials. 4. Processes incoming and outgoing mail, including receiving deliveries and preparing outgoing shipments. 5. Schedule travel arrangements including hotel, car and meal reservations as required. 6. Maintain master office location list as needed including phone #’s and points of contact. 7. Assist with meeting planning and development of special events and conferences as needed. 8. Provide clerical support to the Marketing Department and leadership team as needed. 9. Order plants/flowers as directed for bereavement and miscellaneous occasions. 10. Provides excellent customer service, along with a can-do, willing attitude. 11. Provides computer support and data entry, as needed. 12. Promotes the agency's philosophy and mission by presenting a positive image to patients/families, physicians, and community agencies. 13. Provides effective communication to patient/family, team members, and other health care professionals and maintains confidentiality.

Responsibilities

The Administrative Specialist provides clerical and administrative support to ensure the efficient operation of healthcare services in a hospice setting. This role includes managing patient records, scheduling, and facilitating communication among multidisciplinary teams.