Administrative Specialist CL1 - Sullivan Gym (Part-time, 12-Hours/Week) at UMS

Portland, Maine, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

18.13

Posted On

04 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Communication, Teamwork, Confidentiality, Task Management, Spreadsheet Proficiency

Industry

Higher Education

Description

Do you enjoy interacting with others? Do you wake up each day with a positive attitude ready to tackle the day ahead? Do you want to work in an environment where you can positively promote health and fitness? Join our Portland’s Campus Sullivan Gym Complex and become a key member of the team! The schedule for this position is as follows: Thursday: 5:00PM – 9:00PM Friday: 3:00PM – 7:00PM Saturday: 11:00AM – 3:00PM The Administrative Specialist position is primarily responsible for opening the Sullivan Gym Complex, as well as providing administrative support to the Manager on the overall day-to-day operations. This position will also supervise work-study students and department funded students during the morning hours. Work involves interacting with internal and external contacts as well as handling verbal and written communications for a broad range of questions. The ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality, and the ability to manage multiple tasks. This Administrative Specialist position will pay a starting rate of $18.13/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This position is a part-time, 12-hour/week position based on our Portland Campus. The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. Required Qualifications: High school diploma or equivalent (G.E.D.) or international degree equivalency 1+ years of administrative support experience Excellent communication and customer service skills Computer proficiency, including experience working with spreadsheets How to Apply: Click on ‘Apply Now’ or visit our USM Careers Page and submit the following: Cover Letter Resume/Curriculum Vitae Finalist candidates will be asked to provide a list of the names and contact information for references For full consideration please submit all required materials by October 19, 2025. We are not able to consider applicants who require Visa sponsorship support. Appropriate background screening will be conducted for the successful candidate. Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. View the University’s Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at 207.780.5211. EEO Statement: The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

Responsibilities

The Administrative Specialist is responsible for opening the Sullivan Gym Complex and providing administrative support to the Manager. This role also involves supervising work-study students and handling communications with various contacts.