Administrative Specialist CL3 - Osher Lifelong Learning Institute at UMS

Portland, Maine, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jul, 26

Salary

21.09

Posted On

02 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Experience, Communication Skills, Customer Service, Computer Proficiency, Detail-Oriented, Multi-Tasking, Publication Editing, Proofreading

Industry

Higher Education

Description

The University of Southern Maine’s Osher Lifelong Learning Institute (OLLI) seeks a dynamic, detail-oriented Administrative Specialist. The Administrative Assistant will collaborate with the Director, Program Coordinator, and other staff on OLLI’s marketing and web presence to advertise robust course offerings that serve our adult, 50+ population of nearly 1,600. In addition to office support duties, the Administrative Specialist will provide publication editing and proofreading, customer service, purchasing, and program support involving multi-tasking and an eye for detail. The Osher Lifelong Learning Institute (OLLI) [https://usm.maine.edu/osher-lifelong-learning-institute/] at the University of Southern Maine is a vibrant, member-driven community dedicated to lifelong learning for adults, primarily those age 50 and older. Located in Portland, OLLI offers a wide range of non-credit courses, workshops, lectures, and special events designed to engage curious minds and foster intellectual growth without the pressure of grades or exams. Led by a combination of volunteer instructors, community experts, and university partners, OLLI provides an inclusive and welcoming environment where members can explore topics ranging from the arts and humanities to science, current events, and wellness. In addition to its educational offerings, OLLI emphasizes social connection and community engagement, creating meaningful opportunities for members to learn, connect, and stay actively involved. Located on the Portland Campus, full-time position will pay $21.09/hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. The work schedule for this position is 8:00AM – 4:30PM, Monday – Friday. The University of Southern Maine offers highly competitive benefits [https://usm.maine.edu/campus-human-resource-services/benefits-and-wellness/] for full-time and eligible part-time employees that includes (but is not limited to): * 13 paid holidays plus earned vacation time and sick time. * Health, dental and vision insurance. * Low-cost short-term disability insurance and employer-paid long-term disability insurance. * Employer-paid basic life insurance and supplemental life insurance. * A tuition waiver program for employees and their spouse or dependent child(ren). * A 403(b)-retirement plan with employer contribution. * Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses. To learn more, please review the Benefits Information Summary [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.maine.edu%2Fhuman-resources%2Fwp-content%2Fuploads%2Fsites%2F7%2F2025%2F11%2FSingle-Page-Benefits-ACSUM.docx&wdOrigin=BROWSELINK]. The University of Southern Maine [https://usm.maine.edu/] is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University [https://usm.maine.edu/about-our-university/]. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. Required Qualifications and Skills: * 60 credits or more of higher education or equivalent work experience and training. * Three years’ administrative experience. * Excellent communication and customer service skills. * Demonstrated computer proficiency. To apply, click on the ‘Apply Now’ button below or visit our USM Careers Page [https://fa-ewca-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions?lastSelectedFacet=ORGANIZATIONS&mode=location&selectedOrganizationsFacet=300000014113625] and submit the following: * Cover letter * Resume * Finalist candidates will be asked to provide a list of names and contact information for three references. For full consideration please submit all required materials by April 2, 2026. We are not able to consider applicants who require Visa sponsorship support. Appropriate background screening will be conducted for the successful candidate. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator [http://www.maine.edu/title-ix/]. Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. View the University’s Annual Security Report (PDF) [https://usm.maine.edu/public-safety/annual-security-and-fire-safety-report/]. If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at 207.780.5211.

Responsibilities

The Administrative Specialist will collaborate with the Director and Program Coordinator on marketing and web presence for OLLI's course offerings. Responsibilities include office support, publication editing, customer service, purchasing, and program support.