Administrative Specialist (Executive Operations) at ASM

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Sep, 26

Salary

0.0

Posted On

13 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Microsoft Office, SAP, Executive Support, Meeting Logistics, Document Formatting, Confidentiality, Organizational Skills, Prioritization, Interpersonal Communication

Industry

Computers and Electronics Manufacturing

Description

Step into a career with ASM, where cutting edge technology meets collaborative culture. For over 55 years ASM has been ahead of what’s next, at the forefront of innovation and what’s technologically possible. With more than 4,500 ASMers representing 70 nationalities, our people and our advanced semiconductor devices are playing a crucial role in trends such as 5G, cloud computing, AI, and autonomous driving. But we’re more than just a tech company. We value diversity, inclusion and sustainability as we strive to make a positive impact on the world. Our development programs help support your growth, shaping your future and pushing the boundaries of innovation to unleash potential. We are seeking a highly organized and proactive Administrative Specialist (Executive Operations) to support the Executive Assistant (EA) to the Chief Product Officer (CPO). This role is responsible for driving day-to-day administrative execution, coordinating logistics, and ensuring alignment with executive priorities to enable seamless operations in a fast-paced environment. This position reports to the Chief Product Officer (CPO) and has a dotted-line reporting relationship to the Executive Assistant to the CPO, who provides day-to-day direction, workflow prioritization, and operational guidance to ensure alignment and execution. Key Responsibilities Provide administrative and operational support in partnership with the EA to the CPO, ensuring alignment with executive priorities Manage complex calendars, scheduling, and meeting logistics with a high degree of accuracy Coordinate domestic and international travel, including detailed itineraries and logistics Prepare and process expense reports accurately and in a timely manner Support execution of leadership meetings, team activities, and on-site events Draft, format, and maintain presentations, reports, and executive-level documents Serve as a coordination point across teams to ensure alignment on administrative and operational activities Handle ad hoc requests with a proactive, solutions-oriented approach Maintain organized systems, documentation, and standardized processes to improve efficiency Handle sensitive and confidential information with discretion and professionalism Qualifications Bachelor’s degree 3+ years of administrative or operations experience, preferably supporting executives or senior leadership Experience working in partnership with an Executive Assistant or within a team-based support model Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) Experience managing complex travel and expense reporting Familiarity with SAP or similar systems is a plus Excellent written and verbal communication skills Strong organizational and prioritization skills with high attention to detail Ability to manage multiple priorities in a fast-paced environment Strong interpersonal skills with a service-oriented, collaborative mindset Proven ability to handle confidential information with discretion Apply today to be part of what’s next. We make the tech that enables the chips in devices which improve lives around the world. We do this with an eye to the future, pushing the boundaries of what’s possible through cutting-edge innovation, and driving the next wave of technological breakthroughs that shape how we live, work, and connect. To learn more about ASM, find us at asm.com and on LinkedIn, Facebook, Instagram, X and YouTube. ASM is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, age, nationality, social or ethnic origin, sexual orientation, gender, gender identify or expression, marital status, pregnancy, political affiliation, disability, genetic information, veteran status, or any other characteristic protected by law.

Responsibilities

Provide high-level administrative and operational support to the Chief Product Officer in partnership with the Executive Assistant. Responsibilities include managing complex calendars, coordinating international travel, and handling executive-level documentation and logistics.