Administrative Specialist II- Dallas Water Utilities (Civil Service) at City of Dallas

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Full Time

Start Date

Immediate

Expiry Date

27 Mar, 26

Salary

57628.0

Posted On

27 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Practices, Administrative Procedures, Customer Service, Problem Solving, Data Analysis, Budgeting, Procurement, Contract Development, Record Keeping, Report Writing, Communication, Training, Meeting Coordination, Research, Publication Preparation, Financial Management

Industry

Government Administration

Description

Dallas is Growing. Grow With Us. Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture, we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community. Job Summary The Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments. Job Description Essential Functions 1 Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending. 2 Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties. 3 Prepares, interprets, and disseminates information concerning agency programs and procedures. 4 Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department. 5 Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met. 6 Assists in the preparation of presentations for administrative hearings. 7 Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing. 8 Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date. 9 Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials. 10 Performs any and all other work as needed or assigned. Knowledge and Skills 1 Knowledge of office practices and administrative procedures. 2 Knowledge of customer service techniques to resolve problems and issues. 3 Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies. 4 Ability to coordinate, lead and train others. 5 Ability to interpret rules, regulations, policies, and procedures. 6 Communicating effectively verbally and in writing. 7 Establishing and maintaining strong working relationships. Minimum Qualifications: EDUCATION: High school diploma or GED. EXPERIENCE: Four (4) years administrative support experience involving two (2) or more of the following: Accounts payable/receivable. Invoice reconciliation and payment. Correspondence/publication preparation. Procurement. Budget analysis/preparation. Contract administration. Policy/procedure development. Records management and/or report writing. Financial management. EQUIVALENCIES: A bachelor's degree (or higher) in a business, education or social science field will meet the education and experience requirements. An associate's degree in any field plus two (2) years of the specified experience will meet the education and experience requirements. A bachelor's degree or higher in a non-specified field plus two (2) years of the required experience will meet the education and experience requirements. LICENSE: Some positions may require valid driver's license and good driving record. Salary Range $50,721.47 - $57,628.36 The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications. City of Dallas is an Equal Opportunity Employer. The City of Dallas is one of the largest employers in the DFW Metroplex. We offer growth opportunities and a chance to make a difference in our community. Questions? Contact our recruiting departments: Civil Service - civilserviceinfo@dallascityhall.com Talent - Acquisition hrtalent@dallas.gov

Responsibilities

The Administrative Specialist II provides advanced administrative support, including assistance with accounting, procurement, and budget analysis. They also coordinate meetings, compile reports, and assist in the development of training materials.