Administrative Specialist II (Temporary) at North Carolina Dept of Environmental Quality

, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Mar, 26

Salary

23.0

Posted On

08 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Documentation Processes, Communication Skills, Organizational Skills, Administrative Skills, Attention to Detail, Microsoft Office, Case Management Systems, Filing Systems, Confidentiality, Discretion, Sound Judgment

Industry

Government Administration

Description

Agency Office of State Human Resources Division Temporary Solutions Job Classification Title Administrative Specialist II (S) Position Number Grade NC09 About Us To provide a solid Human Resource management foundation, responsible oversight, and creative solutions through a collaborative approach with all stakeholders to maximize the potential of our greatest asset – OUR EMPLOYEES. Description of Work Knowledge Skills and Abilities/Management Preferences This is a temporary position and there are no leave or retirement benefits offered with this position. Temporary employees who work an annual average of 30 or more hours per week may be eligible for health insurance coverage under the High Deductible Health Plan (HDHP). For more information on Health Benefits offered visit www.shpnc.org. Visit www.nctemporarysolutions.com for employment information. Note: Permanent and time-limited NC State Government employees must separate from their permanent or time-limited position in order to work in a temporary position. All temporary employees are limited to one NC State Government temporary assignment at a time. Individuals hired into a temporary State job must be fully qualified for the job. OSHR supports the Governor's Job Ready initiative and seeks to expand a temporary skill set to enhance their qualifications for State government and private sector jobs. Exposure to an agency's culture, process, procedures, and potential learning opportunities can provide valuable experience to those who may seek permanent employment with the state. This temporary position is located in 4312 District Dr - Wake County with the Department of Health and Human Services. Job Order Hourly Rate of Pay: $23.00 (Based on education and/or years of relevant work experience reflected on the application). Effective July 1, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The Knowledge, Skills, and Abilities listed within this vacancy announcement will be used only as management preferences and will be used to screen for the most qualified pool of applicants. Management Preferences: This role is essential in ensuring timely, accurate, and professional communication between the OCME, District Attorney’s offices, law enforcement, and internal medical staff. The ideal candidate will have a strong understanding of legal documentation processes, excellent communication skills, and the ability to manage multiple priorities in a fast-paced, sensitive environment. Key responsibilities include daily monitoring and management of both personal and shared legal email inboxes for requests related to subpoenas, trial testimony, meetings, and documentation. The Legal Support Specialist will process subpoenas by printing, annotating, and updating tracking systems such as MEIS and internal spreadsheets. This includes notifying pathologists, updating case records, managing calendars, and filing communications appropriately. The role also includes processing document and photo requests through MEIS, ensuring accuracy in selecting and preparing autopsy, investigation, and toxicology records, as well as restricted photos for authorized requestors. Strong organizational and administrative skills are critical to success in this role. The specialist will maintain detailed records, calendars, and filing systems, and will regularly coordinate with multiple internal and external stakeholders to ensure that deadlines and court requirements are met. Accuracy and attention to detail are essential when handling legal correspondence and sensitive medical-legal information. Candidates must demonstrate professionalism, discretion, and sound judgment, particularly when managing confidential materials. Proficiency in Microsoft Office (Outlook, Excel, Word) is required, and experience with or a willingness to learn case management systems is essential. Familiarity with legal terminology, subpoena processing, and medical documentation is strongly preferred. Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Brandon Williams Recruiter Email: BRANDON.WILLIAMS@NC.GOV North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today! State Application Resources/Frequently Asked Questions Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match. If you are already a state employee, please search for jobs by clicking here.

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Responsibilities

The role involves managing legal email inboxes, processing subpoenas, and coordinating with various stakeholders. The specialist will also maintain records and ensure compliance with deadlines and court requirements.