Administrative Specialist II at Washington County

Hillsboro, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

30.42

Posted On

18 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer service, Data entry, Multi-tasking, Attention to detail, Time management, Cash handling, Database management, Scanning, Record keeping, Communication, Accuracy, Problem solving

Industry

Law Enforcement

Description

Note: This job will be posted through 11:59 PM of the day prior to the end date listed. Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity. Job Type: Regular Pay Range: $25.02 - $30.42 Hourly Department: Assessment and Taxation FLSA Exemption Status: Non-Exempt About the Opportunity: * This recruitment is being conducted more broadly for the Assessment and Taxation Department and may be used to fill future vacancies that become available within the next six months.* The Recording office would be a great place to showcase your strong customer service skills – in person, over the phone, and via email – as your primary role will be to act on behalf of the County Clerk to record real estate documents like deeds, mortgages, and liens. You’ll also issue marriage licenses and domestic partnerships to couples of all genders. Recording documents and processing marriage licenses involves working with a database and other software, so you’ll need to have solid computer skills and be able to perform detailed work with accuracy. You'll review documents presented for recording in person, through the mail, or electronically, and then enter data from those documents into our database. You’ll use hardware like scanners to digitize paper documents and microfilm readers to research old records. You'll also process payments, balance a cash drawer, and prepare daily deposits. After successfully passing the probationary period you will have the option of a hybrid remote/in office work schedule. The Recording team consists of: 1 Supervisor 1 Senior Administrative Specialist 7 Administrative Specialist IIs Ideal Knowledge, Skills, and Abilities (KSAs): Capable multi-tasker, managing simultaneous tasks efficiently You’ll need to have the ability to concentrate on detailed work, periodically pause to help our customers, then pick up where you left off Excellent customer service skills Thorough attention to detail Ability to enter data accurately into a database Effective self-motivation and time management ability A team-oriented attitude Ability to accurately process payment transactions, balance a cash drawer, and prepare deposits Experience in Recording or working with real estate documents is not a necessity – what matters is your interest in learning and eagerness to tackle new challenges. If this sounds like you we encourage you to apply and grow with us! To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: AS II Class Spec Link Minimum Qualifications A high school diploma or equivalent; and Three (3) years of progressively responsible experience providing administrative or clerical support. Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement. Additional Requirements Required to pass a criminal background check Selection Process: You can review our standard selection process here. Our commitment to you: Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community. Veterans' Preference: If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points. Accommodation under the Americans with Disabilities Act: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: Careers@WashingtonCountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation. Status of Your Application: You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. Questions? Recruiter: Brighton Bohnenkamp Email Address: Brighton_Bohnenkamp@washingtoncountyor.gov Current Washington County employees must apply within Workday Internal Jobs Hub Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community. Benefits & Wellness Program Veteran’s Preference Information Access & Opportunity Resolution

Responsibilities

The Administrative Specialist II acts on behalf of the County Clerk to record real estate documents and issue marriage licenses. Responsibilities include data entry, processing payments, balancing cash drawers, and digitizing records using various software and hardware.