Posting Date
08/27/25
Application Deadline
Open Until Filled
Pay Range
Min 1st Quartile Mid Max
$19.75 $22.44 $25.13 $30.50
What We Offer
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.
Click here to learn more!
Job Type
Classified – Judicial CPR
Department
D800 Superior Court
About the Position
The Administrative Specialist performs complex administrative assignments in support of the Superior Court Training Department. This role ensures the efficient planning, coordination, and execution of training programs for judicial officers, court staff, and other personnel. The ideal candidate will be detail-oriented, highly organized, and capable of handling confidential information with integrity and professionalism.
About The Superior Court Department:
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law…every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.
Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education:

• High School Diploma or GED

Experience:

• Two (2) years of clerical or administrative experience

OR

Combined education and experience qualifications:

• An equivalent combination of education and job-related experience may be substituted on a year-for-year basis.

Knowledge, skills, and abilities:

Knowledge of:

• Microsoft Office (Excel, Outlook, Teams, Word)
• Office procedures.

Skill in:

• Microsoft (Excel, Outlook, Teams, Word)
• Operating office equipment including fax machines, copiers/printers, and computer terminals.
• Communicating effectively in verbal and written form
• Task organization and multitasking
• Attention to detail and commitment to quality and confidentiality

Ability to:

• Effectively utilize the Learning Management System (LMS) database
• Maintain spreadsheets and data
• Work independently and collaboratively in a fast-paced environment

Essential Job Tasks
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
-

Coordinate scheduling and logistics for training sessions, orientations, virtual classes/webinars, and continuing education programs.

• Assist with the preparation, proofreading, and distribution of training materials and manuals.
• Maintain and update training calendars, records, and Learning Management System (LMS) database.
• Prepare training materials, handouts, agendas, and evaluation forms.
• Track attendance, process rosters and registration, collect feedback and generate reports on training outcomes and participation.
• In coordination with the Procurement department, assist with financial processes by tracking training-related expenses and processing invoices, exercising judgment to ensure compliance with budgetary constraints and procurement rules.
• Provide general administrative support including filing, data entry, correspondence, document formatting, answering phones, receiving and responding to email, and creating documents.
• Ensure classrooms have necessary supplies for training sessions
• Monitor and manage training department inventory such as supplies, equipment, refreshments, and printed materials.
• Respond to inquiries related to training schedules, eligibility, and program content, interpreting policy or procedural information as needed without direct supervision.
• Perform other administrative tasks and special projects.

Working conditions:
Upon successful completion of a probationary period, this position may be eligible for a hybrid work schedule.
While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull, or lift up to 50 pounds. Position may require occasional early morning or evening hours to support training events.
The position will be primarily located at the Downtown Justice Center, but the employee may be required to travel to other locations for coverage and training coordination based on the needs of the department.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
This position is Non-Exempt
This position is Classified
REPORTS TO: Training Manager
SUPERVISORY RESPONSIBILITY: None
Additional Information
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system’s requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit
https://www.azasrs.gov/
or
https://www.psprs.com/corrections-officer/
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Apply Now

Please refer the Job description for details