Administrative Specialist at McCalla Raymer Leibert Pierce LLP

Tukwila, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Apr, 26

Salary

0.0

Posted On

17 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Verbal Communication, Written Communication, Customer Service, MS Office Suite, Organizational Skills, Attention To Detail, Team Collaboration, Adaptability

Industry

Law Practice

Description

Description SUMMARY This full-time, on-site role serves as the primary receptionist for the Tukwila, Washington office while also supporting general administrative functions. The position focuses on front-desk operations, guest reception, phone and email communication, and a range of administrative and office-support duties. The ideal candidate is professional, responsive, organized, and comfortable working both independently and as part of a team. RESPONSIBILITIES Serve as the first point of contact for incoming calls, visitors, clients, and vendors. Monitor and respond to phone, voicemail, email, and internal requests promptly and professionally. Manage front-desk duties including greeting guests, coordinating visitor access, and maintaining a welcoming reception area. Assist with incoming and outgoing mail, packages, scanning, copying, and general administrative tasks. Maintain logs, records, and filing systems (electronic and physical). Provide support to internal teams, including scheduling, document organization, and workflow coordination. Offer exceptional customer service in all interactions. Protect confidential information and follow firm policies and procedures. Perform additional administrative duties as needed. Ability to lift and carry 10 pounds or more. KNOWLEDGE, SKILLS & ABILITIES Excellent verbal and written communication skills. Proficiency in MS Office Suite. Strong customer service orientation. Ability to work collaboratively in a team-oriented environment. Self-motivated with exceptional organizational skills and adaptability. Strong attention to detail and ability to manage multiple tasks. EDUCATION High school diploma required. College degree preferred. Recent graduates or candidates with 2–3 years of relevant administrative or reception experience are encouraged to apply. PHYSICAL DEMANDS This role requires frequent sitting and standard office physical activity. Must be able to lift 10 pounds or more as needed. WORK ENVIRONMENT Typical office environment with quiet to moderate noise levels. This is a full-time onsite position, Monday through Friday, 8:00 a.m. to 5:00 p.m. We offer a comprehensive compensation and benefits package, including salary commensurate with experience and accomplishments. BENEFITS Medical, Dental, Vision, Life Insurance 401(k) with company match All Federal Holidays Observed Birthday Holiday 15 Days PTO Accrued During First 5 Years Employee Resource Groups And more! NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization. If you possess the requisite qualifications and are seeking the challenge of working in a dynamic, growing firm, please submit your resume. Resume submissions will be considered confidential. All applicants applying for U.S. job openings must be authorized to work in the United States. **Because of the high volume of calls received, only qualified candidates will be contacted for consideration**

Responsibilities

The Administrative Specialist serves as the primary receptionist and manages front-desk operations, guest reception, and communication. Additionally, they assist with various administrative tasks and support internal teams.