Administrative Specialist at Meta

Tel Aviv, Tel-Aviv District, Israel -

Full Time

Start Date

Immediate

Expiry Date

01 Jan, 26

Salary

0.0

Posted On

03 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

High-Volume Coordination, Administrative Support, Calendar Management, Travel Logistics, Expense Reporting, Microsoft Office, Google Suite, Concur, Judgment and Discretion, Customer Focus, Relationship Building, Time Management, Communication, Flexibility, Proactive Support, Multilingual

Industry

Software Development

Description

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of leaders. Administrative Specialists provide remote support to leaders across the Company and its locations. This is a full time position. Responsibilities Provide remote high-volume calendaring, travel, and expense support Provide Administrative services during designated support hours Manage complex calendars for multiple leaders Schedule internal and external meetings for multiple leaders Schedule and manage recurring and ad-hoc meetings and room bookings across campuses Learn and utilize internal and external tools to provide calendar support Establish ongoing relationship and communications with leaders to learn business priorities and apply to support Partner with leaders and other Administrative Assistants for meeting coordination Provide proactive time management recommendations to leaders Coordinate domestic and international travel arrangements via Concur Prepare and submit corporate card expense reports Maintain program scope of support within agreed-upon service level agreements Educate and inform leaders on program goals, scope and service level agreements Draft and send communications to leaders about transitions or changes in support Provide coverage support for Admin Specialist colleagues Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing Qualifications 4+ years of relevant high-volume coordination experience 4+ years of relevant experience providing administrative support to 2 or more executives 4+ years of relevant experience managing calendars for 2 or more executives Experience prioritizing multiple tasks and activities Experience with Microsoft Office, Google Suite, Concur or similar programs Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action Fluent in Hebrew, Arabic, and English Flexibility to accommodate GST and IDT timezones Experience supporting 3+ more executives simultaneously Experience building relationships across a larger company 4+ years of experience coordinating travel logistics on behalf of 3 or more executives 4+ years of experience managing expense reports Proven customer focus, preferably in a customer service or front of house environment

Responsibilities

The Administrative Specialist will provide remote high-volume calendaring, travel, and expense support for multiple leaders. This includes managing complex calendars, scheduling meetings, and coordinating travel arrangements.