Administrative Specialist (OSD OGC) at Penbay Technology Group LLC

Arlington, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jan, 26

Salary

0.0

Posted On

21 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Microsoft Office Suite, SharePoint, Data Management, Correspondence Drafting, Travel Arrangements, Calendar Management, Office Administration, DoD Standards, Legal Procedures, Report Preparation, File Management, Communication Skills, Attention to Detail, Independent Judgment, Team Collaboration

Industry

IT Services and IT Consulting

Description

Description PenBay Technology Group is seeking Administrative Specialists to provide full time support on-site in the Office of Information Counsel (OIC) working as part of contract team with the DoD Office of the General Counsel (OGC). The candidate selected will: Prepare, process, and submit telephone call and visit requests for opposing counsel to visit clients detained by the Department of Defense. Perform both general office duties (e.g., answering telephones, typing, and filing) and advanced administrative support activities that require independent judgment and a thorough knowledge of policies and procedures. Draft correspondence, memoranda requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports; ensure correspondence accuracy, format, spelling, and grammar; assemble enclosures, attachments, and other reference documentation before submission of the information to superiors for concurrence, approval and signature; make minor corrections to incoming and outgoing correspondence, recommend format and content changes and, if necessary, return to originator for corrections; and develop read-ahead material when required. Review outgoing correspondence for signature or clearance for format, typographical accuracy, conformance with procedures instructions, and consistency with other material cleared or in preparation. Review correspondence and other materials prepared for the information and signature for appropriate content, coordination, and routing. Maintain files and records and perform office administrative duties to include copying and distribution, data input, and database management. Input weekly updated information into various case management systems. Prepare travel arrangements for federal staff. Manage senior leadership calendars and organize office-level meetings, entrance into various locations, parking, materials, and equipment. Active Top Secret Clearance w/ SCI eligibility Required! Requirements Educational Requirement: Years of Experience will be accepted in lieu of a degree. Required Experience/Skills: Two years of relevant experience including using and maintaining SharePoint sites and proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications. Understanding of, DoD, Joint Staff, and the Military Departments standards of practice. Desired Experience/Education: Bachelor’s Degree. Previous government, law office, corporate general counsel office, or JAG office experience. DoD experience. Required Clearance: Active DoD Top Secret Clearance w/SCI eligibility REQUIRED!!!!

Responsibilities

The Administrative Specialist will provide full-time support in the Office of Information Counsel, preparing and processing requests for opposing counsel visits and performing general office duties. The role includes drafting correspondence, maintaining files, and managing senior leadership calendars.