Administrative Specialist at Primera Engineers

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

80000.0

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Microsoft Word, Microsoft Excel, Microsoft Outlook, Keyboarding, Microsoft Access, MasterSpec, MasterWorks, Data Entry, QMS Database Application, Project Status 2K Database Application, Document Filing, Records Processes, Project Specifications Coordination, Submittals Processing, Meeting Support

Industry

Design Services

Description

Description Provides administrative and staff support services primarily to project teams and management of the company, with secondary support to additional functional areas, as necessary. WHO WE ARE We’re a people-first organization. We value knowledge and learning. We believe in the power of connection and collaboration and we seek to build relationships that mean something. We employ some of the best and brightest in the industry and we work hard to maintain a culture that our people can be proud of. WORKING FOR PRIMERA Our Corporate team is a talented group of HR, marketing, IT, finance and administrative professionals that band together to continuously move our company forward. Ever focused on providing a first-class client experience, we connect with people across the organization to support all aspects of our company’s operations. WHO YOU ARE You have 3-5 years in a similar administrative position, and at least a High School Diploma You are skilled in Microsoft Office: Word, Excel and Outlook, with accurate keyboarding speed of at least 55 wpm You have working knowledge of Microsoft Access, MasterSpec and MasterWorks You are skilled in data entry, including QMS database application and Project Status 2K database application You have knowledge of document filing, records processes, and departmental procedures You are an independent worker, with the ability perform and complete assigned duties with minimal supervision You take feedback well, with the ability to accept and understand direction from multiple sources and prioritize tasks accordingly You’re a people person. You’re friendly and considerate. Connecting with people is important, and customer experience is a priority. You’re open to developing positive working relationships across all levels of our organization and communicate effectively with all employees WHAT YOU’LL DO You'll focus on coordination and preparation of Project Specifications, processing and tracking of Shop Drawings/Submittals, and preparation/assembly of project deliverables, proposals and other assignments requested by Primera staff You'll source, price and purchase office, equipment and kitchen supplies You'll log, process and file Quality Assurance documents You'll coordinate project archiving and off-site document storage, perform and maintain project filing, and provide meeting support as needed (scheduling conference rooms, coordinating food, logistics) You’ll work in a flexible, people-first, empowering, safe, and supportive environment You’ll enjoy what you do. You’ll work with great people, learn, grow, and have a good time doing it SOME OF WHAT YOU’LL ENJOY An excellent benefits package including 401K match and employee stock ownership, gym and transit subsidies, paid volunteer time off, parental leave, continuing education reimbursement and much more Flexible work scheduling in a fast-growing company A fun, inclusive, and collaborative environment Colleagues that appreciate differences in people, perspectives, cultures, and ideas The fruits of our employee-led committees focused on offering engaging social, wellness and community service activities all year long For more information about Primera please visit our website: PrimeraEng.com. Equal Employment Opportunity Primera is committed to the principles of equal employment opportunity. Primera’s practices and employment decisions, including those regarding recruitment, hiring, assignment, promotion and compensation, shall not be based on any person’s race, color, creed, religion, national origin, sex, age, ancestry, disability, physical handicap, marital status, sexual orientation, veteran status, citizenship status or other protected group as defined by law. Starting salary is between $65K - $80K based on skills and qualifications, with the high end of the range limited to applicants based on relevant years of experience.

Responsibilities

The role focuses on coordinating and preparing project specifications, processing shop drawings and submittals, and assembling project deliverables and proposals for staff. Responsibilities also include sourcing and purchasing office supplies, logging quality assurance documents, and coordinating project archiving and meeting logistics.