Administrative Specialist at SPHS GROUP

Charleroi, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Apr, 26

Salary

0.0

Posted On

16 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Services, Customer Service, IT Equipment Management, Filing Systems, Database Management, Meeting Coordination, Microsoft Word, Microsoft Outlook, Excel Spreadsheets, Organizational Skills, Effective Communication, Basic IT Administrative Tasks, Problem Solving, Attention To Detail, Team Collaboration

Industry

Mental Health Care

Description

Job Details Job Location: Charleroi, PA 15022 Position Type: Full Time Job Shift: Day Comprehensive Benefits Package • Tuition Discounts • Career Advancement SOUTHWESTERN PA HUMAN SERVICES, INC. Full-Time Charleori, PA Overall Function: Provides administrative support and office services by implementing administrative systems, procedures, and monitoring administrative projects. Essential Function: Contributes to team effort by accomplishing related results as needed, coordinating and/or facilitating workflow. Provides quotes and places orders for IT-related equipment and supplies. Tracks orders and confirms the accuracy of orders placed. Provides general administrative and office support, including mailing, scanning, faxing, and copying for management. Maintains electronic and hard copy filing systems in an accurate, logical, and timely manner. Maintains a database and other reference materials related to asset management. Coordinate meetings and conference calls as needed or requested. Demonstrates excellent customer service skills. Coordinates between departments and operating units in resolving day-to-day administrative and operational problems. Performs multifaceted general administrative and office support. Prepares and edits correspondence, reports, and presentations. Serves as backup coverage to clerical assignments within the corporation Ability to perform basic IT Administrative tasks such as creating new accounts, unlocking accounts, changing passwords, and deactivating accounts, including basic help desk support. Other duties as required Adheres to all policies, laws, regulations, and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures. Qualifications Associate Degree in Business or five years' experience; or any equivalent combination of skills, experience, and training may be considered at the discretion of the agency. Demonstrated knowledge and proficiency with Microsoft Word and Outlook. Demonstrated knowledge of office procedures and organizational skills. Demonstrated ability to establish and maintain effective working relationships with internal staff and external vendors and providers. Demonstrated knowledge and proficiency with Excel spreadsheets. Interest in Information Technology Must not be excluded from participation in Medicare, Medicaid, or any other federal health care program. Must successfully obtain Criminal History Clearance from the PA State Police, Child Abuse Clearance from the PA Department of Human Services, and FBI Fingerprint Clearances. Must be able to travel to multiple sites within the SW Pennsylvania region. Available Benefits: Medical and dental benefits for eligible employees. Retirement plan with potential for agency match. Tuition discounts with partnering colleges and universities. Career advancement opportunities. Generous time off for eligible employees. Be an SPHS Hero! EQUAL OPPORTUNITY EMPLOYER

Responsibilities

The Administrative Specialist provides administrative support by implementing systems and monitoring projects. They also coordinate workflow, manage office tasks, and assist with IT-related equipment orders.