Administrative Specialist at STATE OF NEVADA-JUDICIAL BRANCH

Carson City, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Feb, 26

Salary

0.0

Posted On

04 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Written Communication, Verbal Communication, Professionalism, Discretion, Initiative, Microsoft Office Suite, Calendaring, Customer Service

Industry

Administration of Justice

Description

The Nevada Supreme Court is seeking a skilled and organized Administrative Specialist to support the Chief of Access to Justice and Research Officer in Carson City. This position offers the opportunity to contribute to meaningful statewide initiatives. Under general supervision, the Administrative Specialist will provide a broad range of administrative, clerical, and project support to the Chief and the Access to Justice/Research Units. Responsibilities include managing the Chief’s calendar, organizing and scheduling meetings, and ensuring all logistical details are handled efficiently. The ideal candidate will help coordinate daily operations, manage timelines for special projects, draft and prepare communications, engage with Justices and Judges, court staff, and justice system partners to support the unit’s goals and activities and ensure the Chief’s office remains organized, responsive, and effective. The incumbent may be required to attend meetings outside of normal working hours, work occasional evening and weekend hours, and may be required to travel statewide as necessary. Key Responsibilities * Provide high-level administrative support to the Chief, including calendar management, scheduling, and preparation for meetings. * Draft and edit correspondence, meeting summaries, and reports. * Create, maintain, and organize Excel spreadsheets, surveys, and databases. * Assist with research and data compilation to support initiatives. * Coordinate logistics for meetings and events, including making travel arrangements, placing orders, and preparing materials. * Communicate professionally with judges, court staff, justice partners, and the public. * Manage records, mail, and supply inventory. * Support ongoing and special projects for the Access to Justice/Research Units and related programs. * Take meeting minutes and distribute summaries as needed. Qualifications We are seeking a candidate who demonstrates: * Exceptional organizational and time-management skills, with the ability to juggle multiple tasks and meet deadlines. * Strong written and verbal communication skills to effectively engage with a wide range of stakeholders. * Professionalism and discretion, especially when handling sensitive or confidential matters. * Initiative and a willingness to learn. * Proficiency with Microsoft Office Suite, particularly Outlook, Word, and Excel. * Experience handling calendaring, phone inquiries, creating professional documents, and working in customer service or a similar administrative setting. Additional Information: Carson City, as the capital of Nevada, offers its own unique blend of sunshine, recreational activities, and proximity to natural wonders. Carson City enjoys a sunny climate throughout the year, providing ample opportunities to explore and enjoy the outdoors. The city is surrounded by scenic landscapes, including the Sierra Nevada Mountains and the stunning Lake Tahoe. Carson City and its vicinity offer a wide range of recreational activities including skiing, snowboarding, golfing, biking, off-roading, hiking, and fishing in the nearby mountain ranges, trails, and rivers and lakes. Carson City's small-town charm and sense of community create a welcoming environment for residents. Located near Carson City, Reno offers a vibrant city atmosphere with a variety of entertainment options, including casinos, shows, dining, and shopping. Nevada's beautiful landscape, exciting adventures, and thriving economy are just a few of the reasons to join the Silver State workforce! Benefits include: * Health Insurance: medical, dental, life and disability insurance programs for employees and dependents/family are offered. * Vacation: Accrual of three weeks of annual leave each year. * Sick Leave: Accrual of three weeks of sick leave each year. * Holidays: 12 paid holidays per year. * Retirement: Participation in the Nevada Public Employee Retirement System (PERS). * Deferred Compensation: The State has a voluntary deferred compensation program. * No Nevada state income tax. * Positions are eligible for Public Service Loan Forgiveness. * Flexibility: a work-life balance beyond compare! Please note the posted salary is based on the Employee/Employer paid contribution plan to PERS. Applicants should submit a cover letter, resume, and list of three references. This recruitment is set to close at 11:59 pm on Friday, November 14, 2025. Depending on the number of applicants received, this recruitment may close early. Qualified applicants are encouraged to apply as soon as possible.

Responsibilities

The Administrative Specialist will provide a broad range of administrative, clerical, and project support to the Chief and the Access to Justice/Research Units. Responsibilities include managing the Chief’s calendar, organizing meetings, and ensuring logistical details are handled efficiently.